CONSTITUTION AND
BYLAWS
of the
OF TEACHERS OF
MATHEMATICS
ARTICLE I:
NAME AND AFFILIATION
Section 1. The name of this organization shall be the Northeast
Louisiana Association of Teachers of Mathematics (NELATM).
Section 2. This Association shall be an affiliate of the National
Council of Teachers of Mathematics (NCTM).
ARTICLE II:
PURPOSE
Section 1. The purpose shall be to promote excellence and
professional growth in the teaching and learning of mathematics in northeast
.
ARTICLE III:
MEMBERSHIP
Section 1. There shall be two types of membership in this
Association: namely, active and student.
Section 2. Active membership shall consist of all persons having an
expressed interest in the purpose of the organization and who have paid the
annual membership dues or lifetime dues of this Association.
Section 3. Student memberships shall be defined as those members who
are enrolled as full-time graduate or undergraduate students of higher learning
and who have paid the annual student dues of this Association. Student members
shall enjoy all the privileges of this Association except those of holding
office and chairing committees.
ARTICLE IV:
OFFICERS
Section 1. The elected officers of this Association shall be a
president-elect, a vice-president for Higher Education, a vice-president for
High Schools, a vice-president for Pre-K thru 8, a National Council of Teachers
of Mathematics (NCTM) representative of the Northeast Louisiana Association of
Teachers of Mathematics, a secretary, and a treasurer-elect.
Section 2. A membership/community relations chairman, a
parliamentarian, a newsletter editor, and a NELATM webpage editor will be appointed
by the executive council. These positions will all have two-year terms.
Section 3. The president-elect shall serve one year as
president-elect, one year as president and one year as past-president. The
treasurer-elect shall serve one year as treasurer-elect and one year as
treasurer. All other officers shall serve for a two-year term which begins at
the conclusion of the first executive council meeting following the election.
Section 4. The treasurer-elect may not serve two consecutive terms as
treasurer-elect. This is to assure that no one person can serve as
treasurer-elect and treasurer simultaneously.
Section 5. The executive council shall constitute the governing body
of this Association. Membership on the council shall be as follows: the officers
provided for in Sections 1-3.
Section 6. Any executive officer who is absent from two or more NELATM
executive meetings per year may be removed from office by a two-thirds (2/3) vote
of the executive council.
Section 7. Any executive officer who does not execute the duties of
the office may be removed from such office by the executive council by a
majority vote.
ARTICLE V:
ELECTION OF OFFICERS
Section 1. The officers of this Association shall be elected annually
by a majority of those bona fide members, present and voting by secret ballot, at
the spring meeting of the Association.
Section 2. Nominations for all offices shall be made from the floor or submitted by the nominating committee to the president at the meeting preceding the election meeting.
Section 3. The executive council shall have the power to fill any
vacancies within its membership occurring after the annual spring election of
this Association. In the event of a vacancy in the office of president, the
president-elect or past-president shall assume the president’s duties and
responsibilities but shall retain his or her current office.
Section 4. Elected every year will be the president-elect and
treasurer-elect. Elected on the odd numbered years are these officers: secretary,
vice-president of Higher Education, and vice-president of Pre-K thru 8. Elected on the even numbered years are the vice-president
of High Schools and the National Council of Teachers of Mathematics (NCTM)
representative of the Northeast Louisiana Association of Teachers of
Mathematics.
ARTICLE VI:
MEETINGS
Section 1. There shall be at least four (4) meetings of this
Association per academic year. The times and places will be determined by the
executive council.
ARTICLE VII:
AMENDMENTS
Section 1. This constitution may be amended by a two-thirds (2/3)
majority vote of those bona fide members present and voting at a meeting of
this Association. Such amendment(s) will become effective immediately following
the close of said meeting.
Section
2. The procedure for
presentation of proposed amendment(s) shall be as follows:
(a)
The proposed
amendment(s) in writing and bearing the name(s) of the author(s) and rationale
for change shall be submitted to the executive council;
(b)
The proposed
amendment(s) shall be published in the NELATM newsletter or be emailed to each
member at least 30 days prior to the announced meeting of this Association.
ARTICLE
VIII: DISSOLUTION
Section 1. If, at any time, the Northeast Louisiana Association of
Teachers of Mathematics shall cease to carry out the purpose as stated in
Article II, Section 1, all assets and properties held by the Corporate
Organization, whether in trust or otherwise, shall, after payment of its
liabilities, be paid over to an organization selected by the executive council,
which has similar purposes and has established its tax exempt status under
Section 501 (c) (3) of the Internal Revenue Code of 1954 as now enacted or as
it may hereafter by amended and as such assets and property shall be applied
exclusively for such charitable, scientific and educational programs.
BYLAWS
ARTICLE I: DUTIES OF THE OFFICERS
Section
1. The duties of the president are:
1.
To preside at all
executive council and general membership meetings;
2.
To appoint all
necessary committees in addition to those provided for in this constitution;
3.
To see that all
accepted policies of the organization are carried out;
4.
To serve as an
ex-officio member of all committees;
5.
To be a current member
of NCTM;
6.
To file an annual
report of NELATM affiliate activities and update officer information with NCTM;
7.
To attend and serve as
the alternate to the delegate caucus and the delegate assembly at the NCTM
annual meeting.
Section 2. The duties of the president-elect
and the past-president are:
1.
To serve on committees
as assigned by the president;
2.
In the absence of the
president, to serve in that place as asked by the president;
3.
To serve on the
Nominating Committee;
4.
To serve as an
ex-officio member of the Mini-Conference Planning Committee;
5.
To serve as co-chair of
the Internal Audit Committee;
6.
To be a current member
of NCTM.
Section 3. The duties of the vice-presidents
are:
1.
To help the president
plan meetings to meet the needs of all members;
2.
To act as liaisons
between members and the executive board;
3.
To assist the
membership chairman with regards to their representative groups;
4.
To serve on at least
one additional committee as needed by the president.
Section 4. The duties of the secretary
are:
1.
To keep all records
and minutes of all general and executive council meetings;
2.
To have these records
and minutes collected and available for reference at all meetings;
3.
To attend to such
correspondence as the president and/or executive council deem necessary;
4.
To send minutes of
executive council and general membership meetings to each executive council
member within 45 days of that meeting.
Section 5. The duties of the treasurer
are:
1.
To maintain all
banking, budgetary, and financial records of this Association;
2.
To provide a report of
all receipts and disbursements at executive council and general membership
meetings;
3.
To advise and assist
in the preparation of a budget of revenues and expenditures for each fiscal
year, which begins on January 1 and ends on December 31 of the same calendar
year, for consideration at the fall executive council meeting;
4.
To assist the
membership chairperson;
5.
To file 990 EZ form
and any other required federal, state, or IRS financial forms including
updating records with the Louisiana Secretary of State;
6.
To serve as chair of
the Conference Audit Committee;
7.
To obtain current
guidelines for state travel reimbursement to use in updating NELATM Travel
Reimbursement policy and forms;
8.
To make reimbursements
based upon original receipts, with the exception of mileage;
9.
To receive and deposit
all money on behalf of NELATM;
10.
To report results of
external audit to executive council;
11.
To pay annual NCTM
affiliate dues.
Section 6. The duties of the treasurer-elect
are:
1.
To assist the
treasurer;
2.
To verify all reports
to be presented by the treasurer;
3.
To assist the
membership chairperson.
Section 7. The duties of the NCTM
representative are:
1.
To promote membership
to and the activities of and membership in the NCTM and LATM;
2.
To ensure that NCTM and
LATM educational materials and products are available to members at meetings of
NELATM;
3.
To assist the
membership chairman;
4.
To serve as a liaison
between NELATM and NCTM by soliciting NCTM proposals from the executive
council; inform the executive council of proposed NCTM resolutions and solicit
feedback; attend the Delegate Caucus, the session for NCTM representatives, and
Delegate Assembly at the NCTM Annual Meeting; report to the Delegate Caucus one
successful activity of NELATM; and report to the executive council regarding
the activities of the Delegate Assembly;
5.
To report to NCTM and LATM regarding NELATM mini-conference and
executive council meeting dates;
6.
If designated by the president,
to act as the contact person for NELATM;
7.
Represent NELATM on the LATM Executive Council;
8.
To be a current member
of LATM;
9.
To be a current member
of NCTM.
Section 8. The duties of the parliamentarian
are:
1.
To make rulings on any
items in question in accordance with Robert’s Rules of Order;
2.
To submit copies of
all approved constitutional and/or Bylaws amendments to the appropriate
agencies;
3.
To maintain the
archives of this Association.
Section 9. The executive council shall meet at times
and places upon notice from the president or the majority of the members of the
executive council as determined by a phone or written poll of said members. A
majority of voting members must be present in order to conduct business. The
duties of the executive council are:
1.
To act as the
governing council of this Association;
2.
To fill any vacancy
occurring in an office as specified in Article IV of the Constitution;
3.
To approve the budget
and to supervise all expenditures of this Association;
4.
To have the power to
decide on all council matters not clearly stated in the Constitution and Bylaws
of this Association, nor in the Constitution and Bylaws of the National Council
of Teachers of Mathematics;
5.
To attend executive
council meetings as per Article IV Section 6 of the NELATM Constitution;
6.
To submit names of
people to be considered to serve as officers of the executive council to the
nominating committee;
7.
To serve on committees
as needed by the president;
8.
To submit articles to
the newsletter as needed by the newsletter editor;
9.
To submit names of speakers
for consideration by the conference program committee;
10.
To actively
participate in the planning of the annual NELATM Mini-Conference;
11.
To maintain a current
email account and respond in a timely manner to board correspondence.
Section 10. The duties of the newsletter
editor are:
1.
To publish and
disseminate at least two newsletters/bulletins a year;
2.
To publish and
disseminate necessary notices as directed by the president or the executive council;
3.
To publish and
disseminate proposed amendments to the Constitution and Bylaws of this
Association;
4.
To gather and request
information for the newsletter.
Section 11. The duties of the membership
and community relations chairman are:
1.
To maintain current
membership information of this Association;
2.
To provide membership
verification to the members of this Association;
3.
To assist the members
of the executive council and other committees of this Association in
dissemination of information to the general membership;
4.
To exchange membership
lists with NCTM;
5.
To update membership
as forwarded by the treasurer;
6.
To maintain accurate
database of membership information and provide said database to the newsletter
editor;
7.
To report to the
general membership and executive council those legislative/governmental
proposals and actions related to the purposes of this Association;
8.
To provide
NELATM/LATM/NCTM position papers and publications to policy makers on state and
local levels as directed by the executive council.
Section 12. The duties of the web-page
editor are:
1.
To maintain a current,
dynamic, and accurate NELATM web-page;
2.
To provide the
executive council with regular updates regarding revisions and improvements to
the web.
ARTICLE II:
DUES
Section 1. The
membership year of this Association shall commence September 1 and terminate August
31.
Section 2. The annual
dues for active membership in this Association shall be five dollars ($5.00) per
membership year, payable to NELATM.
Section 3. The annual
dues for student membership in this Association shall be three dollars ($3.00) per
membership per year, payable to NELATM.
Section 4.
Verification of membership bearing the period for which membership is effective
shall be issued to each member by the membership chairman.
Section 5. Dues shall be payable annually during the months of September and October. Members who are delinquent will be removed from the roll if dues have not been paid by October 31.
Section 6. A lifetime
membership may be purchased for $75.
ARTICLE III:
COMMITTEE
Section 1. The
president and/or executive council shall appoint a mini-conference chair for
the proposed conference. The chair shall select appropriate conference committee
members.
Section 2. A
nominating committee of at least three (3), which will include the
president-elect and past-president, shall be selected annually by the executive
council.
ARTICLE IV:
AMENDMENT OF BYLAWS
Section 1. The Bylaws
may be amended by two-thirds (2/3) majority of the bona fide members present
and voting at a meeting of this Association. Such amendments will become
effective immediately following the close of said meeting.
ARTICLE V:
PARLIAMENTARY AUTHORITY
Section 1. Robert's
Rules of Order shall govern on any point not otherwise covered in the Constitution
and the Bylaws of this Association.