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Graduate School

Open Graduate Assistant and Work-Study Positions

2014 - 2015 Academic Year

Athletics, Fall and Spring: The Graduate Assistant will report to Director of Video Operations. This position will be responsible for helping with the shooting and editing video of all football practices and games, including travel with the football program to away games. The GA will also be responsible for assisting in the coordination of filming other sports on campus as assigned. Applicants must have a basic understanding of football and a general interest in athletics. Applicants must be able to lift items over 30 pounds. Knowledge of video, cameras, and video editing is preferred. Send application and three letters of recommendation to Matt Braunscheidel, Director of Video Operations: electronically to braunscheidel@ulm.edu or deliver paper copies to Athletic Operations, Malone Stadium.

Computing Center, Summer II, Fall, Spring, Summer I: The Graduate Assistant will report to the LMS Coordinator in the Computing Center. This position will be responsible for learning the use and management of ULM's Learning Management System (Moodle) as well as providing assistance to end-users (students and faculty). Such assistance might involve analyzing a student's complaint of getting "kicked out" of Moodle, checking report logs to verify such claims, helping instructors with uploading files, resources, or assignments. Other duties might include creating short video clips for use as tutorials, creating ad-hoc learning materials, and assisting with daily tasks, calls, or tickets coming through the HelpDesk. If you have used LMS in previous semesters, you will be familiar with some issues facing users. Preference is given to applicants from education programs, and all applicants should be excellent communicators and able to deal with a variety of clients. Send application and three letters of recommendation to Sheau Yun Choo, Computing Center: electronically to choo@ulm.edu or deliver paper copies to the Computing Center, University Library 116.

Computing Center, Fall, Spring, Summer I:  The GA will report to the Administrative Assistant and the Director of the Computing Center.  This position is responsible for overseeing the labs on campus.  Responsibilities include preparing and finalizing schedules each semester (along with interims) for 4 labs and being available to work in the lab if a student calls in and a replacement cannot be found for their shift regardless of the time.  Must learn Timeclock software to keep track of work hours for students. Must be organized with good communication skills. Hours are flexible. Send application and three letters of recommendation to Lori Gean, Administrative Assistant for the Computing Center: electronically to gean@ulm.edu or deliver paper copies to the Computing Center, University Library 213B.

Graduate School, Fall and Spring: The Graduate Assistant will report to the Manager of Operations and Marketing. Primary duties will include assisting with admissions using National Student Clearinghouse to view an applicant's prior academic experience, processing transcripts as they arrive, and matching transcripts to applicant files. The Graduate Assistant will also assist with sorting incoming mail for appropriate processing, sending out emails to applicants regarding their application status, and inputting data when appropriate. Send application and three letters of recommendation to Caitlin McKeighan, Manager of Operations and Marketing for the Graduate School: electronically to mckeighan@ulm.edu or deliver paper copies to the Graduate School, Hanna Hall 241.

Office of Career Connections, Fall and Spring: Two positions available assisting the Director with events in the Career Connections office and other assigned duties. Send application and three letters of recommendation to Roslynn Pogue, Director of ULM Career Connections: electronically to pogue@ulm.edu or deliver paper copies to the Office of Career Connections, University Library 314.

Office of Extended Learning, Fall: The Office of Extended Learning and Quality Enhancement is in search of a Graduate Assistant to provide instruction for a stackable certificate project in partnership with a local high school. The GA would be responsible for instructing the participants in several areas during the daytime class periods. Instruction will take place on the ULM campus Monday-Friday from 9-11am in face-to-face and online formats. Assistantship hours will include instruction, preparation, grading, and course management. Send application and three letters of recommendation to Marilyn McIntosh, Director of Extended Learning and Quality Enhancement: electronically to mcintosh@ulm.edu or deliver paper copies to the Office of Extended Learning, University Library 109.

Office of International Student Programs and Services, Fall and Spring: The Graduate Assistant will report to the Director of International Student Programs and Services. This position will be responsible for printing and prepping daily application pages, processing application fees, evaluating transcripts as needed, updating social media outlets, conversing with international student applicants, event assistance, and other related duties as necessary. As the workload in the office increases, the GA will be a critical individual involved in increasing student enrollment and improving customer service. Send application and three letters of recommendation to Sami Owens, Director of International Student Programs and Services: electronically to saowens@ulm.edu or deliver paper copies to the Office of International Student Programs and Services, University Library 201D.

Office of Recruitment and Admissions, Fall and Spring: The Graduate Assistant will report to Robyn Jordan. This position will be responsible for the use and management of the ImageNow system, which is used to scan, link, and forward documents between admissions personnel. Other duties may include sorting mail, processing transcripts, and working with any other admissions materials as assigned. All applicants must be comfortable working with computers. Send applications and three letters of recommendation to Robyn Jordan: electronically to jordan@ulm.edu or deliver paper copies to the Office of Recruitment and Admissions, University Library 201-D.

Office of Sponsored Programs and Research, Fall and Spring: The Graduate Assistant will participate in daily activities of the Office of Sponsored Programs and Research (OSPR) and will learn about public administration, project management, and communication skills. Applicants must possess intermediate computer knowledge and have the ability to follow simple instructions and multi-task office routines (i.e. answer phones and take messages using multi-line telephone). Under close supervision of OSPR staff, responsibilities include but are not limited to: managing case files including typing, copying, sorting, distributing, editing, and filing; greeting all visitors and answering phones in a professional manner that reflects the University’s standing and reputation; opening, date stamping and distributing mail; entering data using different Microsoft software; assisting ULM faculty and staff with sponsored projects questions; corresponding with private, federal, and state entities as well as non-profit and corporate sponsors, running errands; keeping work area neat and clean at all times; checking copier and fax machine and restocking paper trays; maintaining confidentiality; and completing other duties as assigned. Send application and three letters of recommendation to LaWanna Bell, Interim Pre-Awards Coordinator: electronically to lbell@ulm.edu or deliver paper copies to the Office of Sponsored Programs and Research, Hanna Hall 207.

Office of Student Life and Leadership, Fall and Spring: The Graduate Assistant will assist the Director of Student Life with activities and events related to Student Life operations, Greek Life, and campus spirit groups. Send application and three letters of recommendation to Laura Knotts, Director of Student Life and Leadership: electronically to knotts@ulm.edu or deliver paper copies to Student Center 258.

Office of Student Services, Fall and Spring:  Two positions available. The Graduate Assistants in the Office of Student Services will be responsible for supporting all daily office operations. The positions will report to the Administrative Assistant 3, who reports to the Dean of Students. Duties include reviewing off-campus housing request forms for accuracy and completeness; identifying/verifying applicable exemption, if any, for each student applicant; ensuring appropriate documentation for each student applicant’s file; verifying completeness of each applicant’s file; communicating with student applicants regarding outstanding documentation; and extracting specific informational pieces from file to enter on spreadsheet. Other duties include reviewing confidential disciplinary files (hard-copy) for completeness, scanning documents related to disciplinary matters into tracking software, and reviewing confidential disciplinary files (electronic) for completeness. General duties include sorting and filing documentation, copying and faxing documents, answering calls and talking face-to-face with students, word processing, data entry, and other tasks as assigned. Applicants must display integrity in handling confidential information, attention to detail, dependability, and punctuality. Excellent customer service and interpersonal communication skills are essential. Good data entry and word processing skills required, as demonstrated by knowledge of Word and Excel.  Ability to easily learn other software/systems a plus. Commitment to following established procedures is required. Send application and three letters of recommendation to Kristina Fryant, Administrative Assistant 3: electronically to fryant@ulm.edu or deliver paper copies to the Office of Student Services, Student Center 239. 

Office of the Vice President for Student Affairs, Fall and Spring: Two positions available assisting the Vice President for Student Affairs with various projects; two positions available assisting the Interim Dean of Students/Title IX Coordinator with duties related to student conduct, discipline, and administrative functions of the office. Send application and three letters of recommendation to Lillian Brown, Administrative Assistant to the Vice President for Student Affairs: electronically to lbrown@ulm.edu or deliver paper copies to the Office of the Vice President for Student Affairs, University Library 625.

Student Union, Fall and Spring: The Graduate Assistant will assist the Student Union Building manager with activities and events related to Student Union operations. Send application and three letters of recommendation to Lori Laborde, Student Union Facilities Coordinator: electronically to laborde@ulm.edu or deliver paper copies to Student Center 248.

TEACH Project, Fall and Spring: The Graduate Assistant for this position will assist with data collection and analysis as well as research and research design. Strong writing and analytical skills are a must. The candidate need not have an education background, but should have technology savvy and clerical skills. Some evening hours will be required, about 4-5 a month. Send application and three letters of recommendation to Tiffany Jackson, Professional Development Coordinator for the TEACH Project: electronically to tjackson@ulm.edu.

University Conference Center, Fall and Spring: The Graduate Assistant will assist the Facilities Coordinator with events related to the operations of the University Conference Center and University House. Excellent customer service and interpersonal communication skills are essential. Applicants must be comfortable using computers; duties will include preparation of audio-visual presentations in the Conference Center. Good data entry and word processing skills are required, as well as familiarity with Microsoft Office software. Send application and three letters of recommendation to Sharon W. Brown, Facilities Coordinator: electronically to sbrown@ulm.edu or deliver paper copies to the University Conference Center, University Library 703.


Please note that no Graduate Assistant or Work-Study application materials should be submitted to the Graduate School. Materials should be submitted directly to the hiring supervisor for the position you are interested in.

If you have any questions regarding the Graduate Assistant or Work-Study hiring process, please contact Caitlin McKeighan at mckeighan@ulm.edu or 318-342-1037.

 


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