2009 COHS
Homecoming Committee
Minutes
September 23, 2009
Members present:
ü Patti Calk – Chair – Department Occupational
Therapy
ü Debbie Wisenor – Department Clinical
Laboratory Science
ü Kim Whorton – Department of Dental Hygiene
ü Tammy Soileau– Department of Speech-Language Pathology
Members unable to attend:
¨ Jaclyn Peters – Department Radiological
Technology
¨ Paula Griswold –Department Health Studies
¨ Cathy Campbell – School of Nursing
1. Site
Need to find out who will be responsible for driving the RV to the spot and returning it after Tailgating? I have sent an email to the Dean to find out.
2. Food/Drinks
Robert Cobb will be doing the cooking/grilling with help from Steve (Kim Whorton’s husband) can help cook. Any other volunteers are welcome. Mr. Cobb is supposed to call me to iron out the details. They will provide all of the cooking supplies.
Plan for food for 100 people.
Each department will be responsible for bringing items (either through student participation or student organization groups).
1- Drinks (canned drinks and bottled water), ice chests, ice – recommend that Nursing department group brings these due to large student population
2- Paper-goods: bowls, spoons, napkins, and ULM gold tablecloths – Rad. Tech. Dept
3- Buns – OT Dept
4- Chips– CLS Dept (Will do single packages of chips)
5- Cookies/Brownies – SLP
6- Mums for tent – HS
7- Mayo, mustard, ketchup – DH (will look into individual packets of condiments)
ALL items need to be delivered by 10:30 for set-up
3. Tent
The 20 x 30 tent was decided ordered and will be delivered around 9:00am on Friday and they will pick it up Monday morning.
I will be there to assist the rental company setting-up on Friday, Oct. 2nd. If anyone else wants to come for input, I will welcome you.
4. Tables and
chairs
I spoke with Helen Johnson in Physical Plant about setting up tables and chairs. They now have 6 tables and 20 chairs available. They will set these up for us. Do we still need Tammy Soileau to get ~10 chairs from her church?
5. Banner
Will ask Dr. Oliver about the COHS banner. Each Department can hang their department banners around the tent. Also the student organizations can bring their letters and put them up.
6. Student
Involvement
Students from the COHS programs and/or student organizations will work in 30-minute shifts. The first group will start at 10:30 for setting up and the last group at 1:30 for cleaning up. Each of the other slots will consist of serving and cleaning area as you go. Sign-up times and duties as follows:
|
Department |
Assignment |
Work-time |
|
Clinical Laboratory Science |
Chips |
10:30 am (setup) |
|
Radiologic Technology |
Note from Jaclyn: I have
a list of 7 students that will be there and helping out during that time. We
are also planning on bring the paper products, utensils, and napkins for the
event; as well as 7 yellow table cloths. |
1:30 pm |
|
Occupational Therapy |
Buns |
11:00 am |
|
Speech-Language Pathology |
Cookies & brownies |
11:30 am |
|
Dental Hygiene |
Mayo, mustard, Ketchup |
12:00 |
|
Nursing |
Drinks (canned drinks and bottled water), ice
chests, and ice |
1:00 |
|
Health Studies |
Mums |
12:30 |
7. Advertising
Please put information and flyer on Moodle and post in your areas
8.
Hours of tailgating
Game is at 2:30. Tailgating from 11:00 to 1:30.
9. Set-up
The committee will be responsible for set-up beginning at 10:30 pm along with the 10:30 sign-up group.
10. Clean-up
The 1:30 sign-up group will be responsible for clean up.
11. T-shirts
Note from Jaclyn: COHS Homecoming shirts- 96 ordered; will arrive
to me at Sugr 151 on Friday (9/25) or Monday (9/28). I will set up several
hours next week that those who purchased shirts can come and pick them up. I
will send out a COHS email to instructors and students regarding the shirt
pickup info as soon as I know when they will be here.
We will contact by
email for any needs prior to Homecoming rather than trying to meet next week.
Submitted by: Patti Calk