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Division of Business Affairs
Human Resources

Staff Position Announcement

 

Position Announcement:  Assistant Coordinator of Programs ( 6223)

Job Summary

To work in cooperation with director and program coordinators in the Office of Extended Learning & Quality Enhancement

Duties and Responsibilities

Minimum Qualifications/Requirements

Working conditions

Work is normally accomplished in an office environment. Some travel may be required to make site visits to school in the program and to recruit new schools. Typical hours are normal university office hours, although occasional visits to classes while they are in session may be required after hours.

Physical requirements

No physical requirements                                                       

Direct reports

None 

Application:

Please submit electronically to:

LaQuita Danna

 Human Resource Analyst

danna@ulm.edu

University of Louisiana is an Equal Opportunity/Affirmative Action Employer

__________________________________________________________________________________   

Position Announcement
Scholarships & Admissions Specialist (6242)

Department
Admissions

Job Purpose
Assist the Director of Enrollment and Scholarships with key duties assigned to the Office of Admissions and Scholarships by the Executive Vice President. These duties primarily encompass the following areas of responsibility: TOPS, Collegiate Program, Academic and Foundation Scholarships, and Residency for Tuition Purposes.

Duties and Responsibilities

Qualifications/Requirements

Working Conditions
Computer work at a desk.

Direct Reports
Reports directly to the Director of Enrollment and Scholarships

Salary
Commensurate with experience

Closing Date
Review of all applications will begin in October 2017 and continue until position is filled.

Applications
Send letter of interest, resume’ and official transcript to:

Chauncey Strange, Human Resources Analyst C
strange@ulm.edu

The University of Louisiana at Monroe is an Equal Opportunity/Affirmative Action Employer


 

Position Announcement
Administrative Processor (6228)

Department
Admissions

Job Purpose
The Administrative Processor assists with processing admission applications and assists with Academic Scholarships.  He/She will also assist in developing, implementing, and assessing strategies, policies, and procedures to ensure efficient processing of admission applications.  The Administrative Processor collaborates principally with the Director of Enrollment and Scholarships, but also with other departments, including the Foundation Office, Admissions, Recruitment, Financial Aid, Retention, and Office of the Registrar as well as other key areas on campus in their efforts to attract, admit, enroll, and award students successfully.  The Director will also expect the Administrative Processor to aid the Academic scholarship area with tasks such as, but not limited to appeals, processing scholarship award batches, and scholarship database updates.

Duties and Responsibilities

  1. Send appropriate communication via email to applicants
  2. Customer Service
  1. Evaluate and process undergraduate applications – freshmen, collegiate/dual enrollment, transfer, adult, visiting, readmit, and non-matriculating students
  2. Post documents received for admissions in Banner from ImageNow including but not limited to:
  1. Ensure all scanned documents are routed to the appropriate recipients
  2. Assign residence status for applicants
  3. Provide applicants admission requirements and eligibility for admission
  4. Check national Student Clearinghouse for prior enrollment
  5. Assist with daily operations and workflow of the Scholarships and Admissions processing area
  6. Assist with processing scholarships when needed
  7. Additional tasks assigned by the Director of Enrollment and Scholarships and the Admissions Office Manager

Qualifications/Requirements
A bachelor’s degree is preferred.  The applicant should have excellent communication skills, a strong analytical ability, must excel both independently and as a member of a team, and be extremely organized.  Additionally, the applicant should be proficient in Microsoft Excel, Windows 7 or 10, Microsoft Word, Microsoft Outlook, Microsoft Office, and Microsoft Power Point.

Working Conditions
Special working conditions not applicable

Physical Requirements
Special physical requirements not applicable

Direct Reports
This position will not supervise any other positions

FLSA Exemption Status
Non-Exempt

Compensatory Time Exemption Position
Non-Exempt

Salary
Commensurate with experience

Closing Date
Review of all applications will begin in October 2017 and continue until position is filled.

Applications
Send letter of interest and resume’ to:

Chauncey Strange, Human Resources Analyst C
strange@ulm.edu

The University of Louisiana at Monroe is an Equal Opportunity/Affirmative Action Employer


 

Position Announcement           
ULM Event Director (6230)

Department
Student Affairs

Reports to:    
Vice President for Student Affairs.  The VPSA reports to the President and is the Chief Student Affairs officer providing overall leadership for planning and policy development for the Division of Student Affairs.

Function:       
Responsible for the management of all aspects and functions of the Bayou Pointe Student Event Center in accordance with ULM policies and procedures.  Will also coordinate scheduling and contract maintenance for the Library Conference Center, Student Union/Student Center and Fant-Ewing Coliseum.  Coordinate arrangements and details for client’s functions.  Direct, implement and maintain a management philosophy which serves as a guide to ULM’s venue team members.  Provide leadership and forward thinking to promote programming opportunities designed to enhance University functions and community activities.

Special note:  This position may assume oversight of other venues on campus at a later date.

Supervises:    
Event Center Coordinator(s)
Library Conference Center Manager
Student Union Facilities Manager
Administrative Assistant
Graduate Assistants
Custodians / set-up crew
Student Workers

Works Closely with:
Internal:
University Departments, Faculty, Staff, Administration, Student Groups (RSO’s), Alumni, University Police, on-campus food service, purchasing department, university facilities personnel and maintenance.  Will work directly with the Athletic Facilities liaison.

External:         
University guests, visitors, local Chambers of Commerce, Monroe-West Monroe Convention and Visitors Bureau, wedding and event planners, and other university clientele.

Duties & Responsibilities

  1. Schedule all events held in the Bayou Pointe Student Event Center and Fant-Ewing Coliseum using the EMS scheduling program. 
  2. Assist facility managers with scheduling & policy and procedures for Library Conference Center and the Student Union/Student Center.
  3. Develop, edit and implement event venue policies and procedures with administrative support and review; including necessary revisions of existing policies.
  4. Coordinate activities of staff, event center personnel, and caterers to ensure a pleasant experience to all clientele.
  5. Work with catering providers to establish profitable and competitive private event menus with a mixture of food choices and pricing.
  6. All contact info, billing, catering needs, set-up functions and security will be included in the EMS scheduling process.  Review event bills for accuracy and document payments for all venues.
  7. Maintain complete knowledge of and comply with all university departmental policies, service procedures and standards.
  8. Maintain a thorough knowledge of correct maintenance procedures and use of all equipment.
  9. Be familiar with all university services, features and local attractions/activities to respond to guest inquires accurately.
  10. Prepare an annual budget and set budget priorities.
  11. Hire, train and supervise team members, support staff and volunteers required for events.
  12. Inspect event facilities to ensure that they conform to customer requirements.  Ensure all technology is working properly.  (Mics, A/V, Smart boards, Camera’s, projectors and hand-held controls)
  13. Communicate clearly too all clientele what services are provided; what permits are needed (if applicable), security requirements, signage/decoration restrictions, parking options and catering options.
  14. Monitor and maintain cleanliness, sanitation and organization of buildings, parking areas and adjacent facilities.  Quickly and accurately complete work orders for items that you or your staff cannot complete on your own.
  15. Working with other facility managers on campus; assist in coordinating events at other venues.  Be familiar with size, location, functional space and policies of the other venues to accurately direct someone to another location. (this info should be maintained in the EMS scheduling system.)
  16. Maintain proper supplies to allow custodial and set-up personnel to maintain the facility in a first class manner.  Assure all tables, chairs and stage components are operable and safe.  Complete requisitions to replenish shortages or additional items needed for the anticipated business.
  17. Prepare daily work assignments for set-up crews and support personnel well in advance so staffing can be adequate.
  18. Conduct post-event evaluations to determine how future events could be improved.
  19. Maintain accurate records for annual Student Affairs Report.
  20. Attend/complete yearly training for Ethics, Title IX, quarterly safety meeting and other necessary/required areas.

A Little Lagniappe

  1. Maintain positive student, faculty, staff and guest relations at all times
  2. Possess an approach to the Bayou Pointe Event Center and other venues that exhibits a “sense of ownership” for the University Community and our guest.
  3. Resolve guest complaints, ensuring guest satisfaction.
  4. Anticipate guests’ needs, respond promptly, and acknowledge all guest, however busy and whatever time of day.

Qualifications:

  1. Bachelor degree preferred in the hospitality (event management) field.  Five years of supervisory experience as a Conference Services Manager preferably in a University, Hotel, or Municipal setting that has multiple room conference venues, will be considered.
  2. A demonstrated record of progressive leadership and personnel management with strong written and verbal communication skills.
  3. Knowledge of all styles of room set-ups, standard and technical equipment involved in event preparation and use of electronic reservation forms.
  4. Knowledge of budget development and implementation.
  5. Ability to input and access information in the Event Management System (EMS)
  6. Proven ability in leadership and communication techniques to create a positive guest experience.
  7. Creative, energetic, outgoing personality with organizational skills and attention to detail.  Must possess a desire and commitment for continuous improvement.
  8. Sales experience preferably in catering and private event functions.  Basic knowledge of alcohol laws in the State of Louisiana.
  9. Sensitivity to the educational and personal goals of a diverse university community.

This position may:

Employee Status
This is an Exempt, full-time 12 month position

Salary
Commensurate with experience

Closing Date:
Review of all applications will begin in October 2017 and continue until position is filled.

Applications:
Send letter of interest, resume’ and official transcript to:

Chauncey Strange, Human Resources Analyst C
strange@ulm.edu

The University of Louisiana at Monroe is an Equal Opportunity/Affirmative Action Employer


 

POSITION ANNOUNCEMENT (6231)
Coordinator, Risk Management and Insurance

The College of Business and Social Sciences seeks a qualified individual to fill a position as a Coordinator for the Risk Management and Insurance program. The campus is located in a culturally rich metro area with a population of 150,000. ULM’s business programs are AACSB accredited at the undergraduate, accounting, and MBA levels, and is a leading business educator in the region.

RESPONSIBILITIES

This position will provide support for the growth of the Risk Management and Insurance program by facilitating student recruitment, advising and job and internship placement; industry relationships; program and event management; and fund raising. 

Working under the direction of the Academic Program Coordinator of the Risk Management and Insurance program, the coordinator will:

QUALIFICATIONS

Bachelor’s Degree from regionally accredited program; experience with coordinating events; highly organized; excellent communication skills, expertise in Microsoft Office;

APPLICATIONS
Interested candidates should send a letter of application, a resume, and contact information for five references by October 13, 2017 (electronic submission acceptable) to:

LaQuita Danna, Human Resource Analyst C

danna@ulm.edu

The University of Louisiana at Monroe is an Equal Opportunity/Affirmative Action Employer

_____________________________________________________________________________________________

Position Announcement
ASSISTANT TO THE DIRECTOR (6234)

Department
PURCHASING

Job Description       
Responsible for providing leadership and management assistance to the purchasing and procurement operations for The University of Louisiana at Monroe.

Reports to              
Director of Purchasing

Duties and Responsibilities

Minimum Qualifications

Salary
Commensurate with experience.

Closing Date
Review of applications will begin immediately and continue until the position is filled.

Applications
Applicants should send a letter of interest and resume to:

Chauncey Strange, Human Resources Analyst C
strange@ulm.edu

The University of Louisiana at Monroe is an equal opportunity/affirmative action employer.


 

POSITION ANNOUNCEMENT

Academic Advisor (2 Vacancies) (6216) (6217)

DEPARTMENT
Student Success Center

POSITION SUMMARY
Serve as an Academic Advisor to general studies, undeclared, pre-pharmacy, and all pre-professional Health Sciences majors in the Student Success Center, which offers support services to ULM students. For students that have declared an academic major, the focus will be on early intervention and strengthening academic and/or college survival skills. Career planning will be offered as needed.

DUTIES AND RESPONSIBILITIES

  1. Provides academic advising, including analysis and integration, for new and continuing college students, collegiate students, specifically, for general studies, undeclared, pre-pharmacy majors, and all pre-professional Health Sciences majors.
  2. Provides academic advising assistance for majors other than those stated above to all colleges across campus. This assistance may be pre-advising sessions, training to faculty advisors, materials development and creation, as needed.
  3. Provides career planning, helping students make decisions on college majors and career opportunities. Collaborates with Career Connections and refers students to career information.
  4. Makes students aware of campus and community resources. Resolves problems related to curriculum, course prerequisites, and eligibility by referring to catalogues and other appropriate resource material.
  5. Evaluates transfer credits and applicability of academic credit to program requirements.
  6. Collaborates as a team member on development, coordination, and implementation of student retention initiatives, workshops, and other related programs.
  7. Remains up-to-date regarding university policies, procedures, and student requirements; includes familiarity with student handbooks, ULM catalogs, degree requirements, drop/adds, financial aid, etc.
  8. Collects data and participates in assessment of services. Creates reports and maintains student files. Uses technology to enhance delivery of service to students.
  9. Attends staff meetings and training sessions, and maintains currency in profession. Participates on college committees as needed.
  10. Assists in the development and implementation of Student Success Center materials.
  11. May supervise undergraduate and graduate student employees; may participate in training and evaluative sessions and recommend methods to improve performance.
  12. Plays an instrumental role in the processing, support services, and referrals related to the Beginning Freshmen Initiative and other retention programs.
  13. Prepares for and teaches the University Seminar (UNIV 1001 & 1010) each fall and spring semester; prepares and teaches other university classes in appropriate content areas as directed.
  14. Works with target students like scholarship recipients, emerging scholars, non-traditional students, and other groups as needed.
  15. Performs other job-related duties as assigned.

QUALIFICATION REQUIREMENTS
Master’s degree related to the duties and responsibilities specified.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED

APPLICATIONS
Review of applications will begin on September 27, 2017, and will continue until the position is filled.  Send letter of interest and resumé to:

Chauncey Strange, Human Resources Analyst C
strange@ulm.edu

The University of Louisiana at Monroe is an equal opportunity/affirmative action employer.


 

 

 


 

Position Announcement
Assistant Director of Athletic Media Relations (6207)

Job Summary

The purpose of the Assistant Director of Athletic Media Relations job is to ensure that the University assets are protected through adherence to applicable external and internal regulations and appropriate external representation of ULM Athletics. 

Duties and Responsibilities

Minimum Qualifications/Requirements

Working conditions

Evenings and weekend work.   

Physical requirements

Minimal lifting and moving of chairs and tables may apply

Applications:

Please submit resume electronically to:

LaQuita Danna

HR Analyst

danna@ulm.edu

University of Louisiana at Monroe is an Equal Opportunity/Affirmative Action Employer


 

POSITION ANNOUNCEMENT
Transfer Evaluation Specialist (6199)

DEPARTMENT
Student Success Center

POSITION SUMMARY
Serves as responsible individual in the Student Success Center for transfer credit evaluation in support of university advising and automated degree audit.

DUTIES AND RESPONSIBILITIES

  1. Serves as the campus focal point for transcript evaluation and posting of credit in Banner.
  2. Evaluates academic transcripts and determines appropriate granting of credit, ensuring adherence to all academic policies related to the receipt of transfer credit and the use of credit toward graduation requirements.  Verifies that records are authentic and works with Admissions personnel as necessary to ensure receipt of appropriate documentation.
  3. Manages transcript workflow in ImageNow, working with Admissions and Registrar for timely transcript posting.
  4. Maintains Banner Articulation Library and supporting materials for course equivalencies/comparisons.
  5. Maintains currency in degree requirements and curricula in all colleges.
  6. Assists Coordinator of Advising Support with data entry into degree audit system to include catalog information, transfer credits and degree codes to ensure exact mapping of four digit codes for degree requirements.
  7. Reports to the Director of Retention on university curricular information.
  8. Initiates development of materials required for position; maintains and updates materials.
  9. Resolves problems related to curriculum, course prerequisites, and eligibility by referring to catalogues and other appropriate resource material.
  10. Remains up-to-date on university policies, procedures, and student requirements; includes familiarity with ULM catalogs, degree requirements, drop/adds, financial aid, student handbooks, etc.
  11. Attends staff meetings and training sessions, and maintains currency in profession. Participates on college committees as needed.
  12. May supervise undergraduate and graduate student employees; may participate in training and evaluative sessions and recommend methods to improve performance.
  13. When determined by Director of Retention, collaborates as a team member on development, coordination, and implementation of student retention initiatives, workshops, and other related programs.
  14. Performs other job-related duties as assigned.

QUALIFICATION REQUIREMENTS
Master’s degree related to the duties and responsibilities specified.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED

APPLICATIONS
Review of applications will begin on August 30, 2017, and will continue until the position is filled.  Send letter, resume’ and three letters of recommendation to:

Chauncey Strange
ULM Office of Human Resources
strange@ulm.edu

The University of Louisiana at Monroe is an Equal Opportunity/Affirmative Action Employer.


 

Position Announcement
Director of Development (6198)

Job Summary

The purpose of the Development Coordinator is to work under the direction of the Executive Director of the ULM Athletic Foundation (ULMAF).

Duties and Responsibilities

Minimum Qualifications/Requirements

Working conditions

Evenings and weekend work.  

Physical requirements

Minimal physical labor might be required for game/event setup

Direct reports: none

APPLICATIONS

Please send resume along with cover letter electronically to:

LaQuita Danna

HR ANalyst

danna@ulm.edu

University of Louisiana is an Equal Opportunity/Affirmative Action Employer

___________________________________________________________________________________

Position Announcement (6075) Lead Teacher

Job Purpose 

Lead classroom teacher as required by the state of Louisiana.

Duties and responsibilities

The lead teacher is responsible for providing a safe and developmentally appropriate lead program in accordance with all relevant legislation, policies and procedures.  The lead teacher is responsible for supervising children.  The lead teacher is responsible for supervising other adults employed in the classroom and university students completing course work in the classroom.  The lead teacher may be asked to serve as staff in-charge of the center if the director is out of the building.  Perform other related duties as required.

Qualifications/Requirements

      Child Development Associate (CDA) with Ancillary Certificate,

      Associate of Science Degree in Child Development of related field.

      Bachelor of Science in Child Development or related field.

      Minimum 3 years documented experience (any combination from

      child care, public school, or head start etc.)

APPLICATIONS:  Review of applications will continue until position is filled.  Send cover letter, resume, and three letters of recommendations to:

LaQuita Danna

HR Anlyst C

danna@ulm.edu

Working conditions

Regular university work hours in the Child Development Center.

Physical requirements

Must be able to lift a baby.

Direct reports

N/A 

University of Louisiana at Monroe is an Equal Opportunity/Affirmative Action Employer


 


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