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ULM Unclassified Staff Position Announcements


POSITION ANNOUNCEMENT
Associate Registrar (5457)

DEPARTMENT
Registrar

DUTIES AND RESPONSIBILITIES
Assess, develop, and implement policies and procedures that ensure efficiency, productivity, and excellent customer service.  Formulate written operating procedures, system documentation, and training materials that ensure the implementation and effective communication of academic policies and procedures.  Prepare statistical reports.  Assist with document imaging and electronic workflow.  Ensure validity of data in student information system.  Assist in preparation and dissemination of SCH report.  Perform tasks essential to ULM’s three annual degree conferrals/two commencement ceremonies.  Serve as liaison between Registrar’s Office and the offices of Undergraduate and Graduate Admissions relative to admissions credentials.  Serve as liaison between Registrar’s Office and Student Success Center relative to transcripts from other institutions.  Develop comprehensive office calendar to encourage efficient, coordinated efforts.  In concert with established guidelines, coordinate retention/purge efforts for all records housed in Registrar’s Office (e.g., admissions files, add/drop cards, curriculum changes), organizing appropriately.  Oversee processing of enrollment verification requests by filling requests or delegating responsibility.  In compliance with FERPA, coordinate all processes related to fulfillment of 20,000+ transcript requests annually, including analysis and processing of requests, submission of jobs to yield end product  (hardcopy and electronic), and final disposition of transcripts produced.  Provide support in area of VA certification services as necessary.  Supervise classified staff, student workers, and graduate assistants, providing training and support as required.  Perform other duties as assigned.

QUALIFICATIONS AND SKILLS
Degree from an accredited institution preferred.  A minimum of five years progressively-responsible higher education experience demonstrating strong leadership and management skills.  Ability to effectively motivate, manage and supervise employees.  Strong organizational skills.  Ability to prioritize competing tasks and handle multiple tasks under time constraints.  Accuracy and attention to detail.  Knowledge of federal privacy laws and understanding of related legal issues.  Ability to maintain confidentiality.  Excellent written and oral communication skills.  Ability to communicate effectively with technology services staff to express needs for specific data and desired technological improvements. Ability to produce results while working as part of a collaborative team.  Familiarity with Banner system preferred.

SALARY
Competitive and commensurate with experience.

CLOSING DATE
Review of applications will begin immediately and will continue until the position is filled.

APPLICATIONS
Send cover letter, resume, transcript and three letters of recommendation to:

The University of Louisiana at Monroe
Registrar’s Office
700 University Avenue
Monroe, LA 71209

The University of Louisiana at Monroe is an Equal Opportunity/Affirmative Action Employer.

 


POSITION ANNOUNCEMENT
Online Admissions Specialist (5441)

DUTIES AND RESPONSIBILITIES:
This position is responsible for the wide range of duties associated with processing undergraduate applications for the online degree programs.

QUALIFICATIONS REQUIREMENTS:
Applicant must possess a Bachelors degree and be highly self motivated and energetic. Strong interpersonal communication skills and the ability to adapt and work in a fast paced environment. Relative experience with Microsoft Word, Excel, Outlook and recruiting software are desirable. Must be able to manage multiple concurrent projects and meet deadlines.

SALARY:
Commensurate with experience

APPLICATIONS:
Application: Review of applications will begin October 1, 2014 and will continue until the position is filled.

Please send cover letter, resume and a list of three references including contact information to:

Mary Schmeer, Director of Enrollment and Scholarships
University of Louisiana Monroe
Recruitment and Admissions
Library 202
700 University Avenue
Monroe, LA 71209

schmeer@ulm.edu

The University of Louisiana Monroe is an Equal Opportunity/Affirmative Action Employer.

 


POSITION ANNOUNCEMENT
Pre-Awards Grant Manager (5449)

DEPARTMENT
Office of Sponsored Programs and Research

DUTIES AND RESPONSIBILITIES
Successful candidate will provide technical pre-award support to principal investigators and project directors. Successful candidate will monitor all aspects of grants for assurance, compliance, and budget. Candidate will create and maintain computer documentation for research expenditures, proposal submissions, awards and time and effort reporting. Position involves maintaining frequent contact with principal investigators and external agencies. Successful candidate must also provide faculty training and development of policies regarding quality assurance, compliance, and research ethics.

MINIMUM QUALIFICATIONS AND SKILLS
Position requires a Bachelor's degree. Candidate must have understanding of grant process, budgeting, and ability to track budgeting with Excel and other software. Position demands high attention to detail, a commitment to service, and capacity to work with numerous investigators and external agencies on multiple projects.  Position requires excellent communication abilities, organizational skills, and the ability to work unsupervised and under time constraints of deadlines.

COMPENSATION
Commensurate with experience

CLOSING DATE
Review of applications begins immediately and will continue until position is filled.

APPLICATIONS
Mail cover letter, resume, and three letters of recommendation to:

Leonard J. Clark, Ed.D.
Director, Graduate School
Hanna Hall 241
University of Louisiana at Monroe
Monroe, LA 71209-0600

The University of Louisiana at Monroe is an Equal Opportunity/Affirmative Action Employer.

 


POSITION ANNOUNCEMENT:
Unclassified Staff Position: Facilities and Science Lab Manager for the College of Arts, Education, and Sciences (5443)

DEPARTMENT:
The College of Arts, Education, and Sciences at the University of Louisiana at Monroe invites applications for a 12 month, full-time position of Facilities and Science Lab Manager, beginning October 8, 2014.

QUALIFICATIONS:
B.S. or M.S. degree in biology, chemistry, or related areas; M.S. in Biology or Chemistry and teaching experience are preferred.

DUTIES and RESPONSIBILITIES:
The primary responsibilities of the position include managing the facilities for the School of Sciences (SOS) and the School of Visual and Performing Arts (VAPA)

SOS: Facilities oversight and management, serve as safety officer, conduct routing inspections for all SOS facilities, conduct equipment inventory, update biology supplies inventory as materials are received, order and receive equipment and supplies, oversee student workers in the biology stockroom, work closely with the faculty, chemistry stockroom coordinator and the School of Sciences administration, open and close the Museum of Natural History, facilitate upcoming building moves. Teach a lab in biology if teaching credentials are met.

VAPA: Facilities oversight and equipment inventory. Work closely with the faculty and VAPA administration.Job responsibilities may include occasional nights and weekends.

APPLICATIONS:
Electronically submit a cover letter, resume and unofficial copies of all transcripts, and contact information (name, affiliation, e-mail address and telephone number) for three references to:

Dr. Heath Barnett
Search Committee Chair

(hbarnett@ulm.edu)

Review of applications will begin upon receipt and will continue until the position is filled. Original transcripts and letters of reference on letterhead are required upon offer of employment.

The University of Louisiana at Monroe is an Affirmative Action/Equal Opportunity employer. The availability of this position is contingent on state funding.

 


POSITION ANNOUNCEMENT:
Assistant to the Director of the School of Construction Management (SOCM) (5442)

DUTIES AND RESPONSIBILITIES:
The assistant to the Director of the School of Construction Management would provide operational support to the Director, faculty, students and the Industry Advisory Council.  Specifically, the assistant position would be part-time (50%) and have the following responsibilities:

 MINIMUM QUALIFICATIONS:

APPLICATIONS:
Interested candidates should send a letter of application, a current vita, and contact information for three references by September 27, 2014 (electronic submission acceptable) to:

Dr. Ed Brayton, Director
School of Construction Management
700 University Avenue
Monroe LA  71209

brayton@ulm.edu,      (318) 342-1871

The University of Louisiana at Monroe is an Equal Opportunity/Affirmative Action Employer.



POSITION ANNOUNCEMENT:
LMS Support Specialist for eULM (5419)

DEPARTMENT: 
Computing Center

DESCRIPTION:
Support the ULM Computing Center user interfaces for the LMS environments. This includes training of Faculty for effective use of LMS. Also includes training and coordination of such involved mandated IT training and other ad-hoc needs. 

REPORTS TO:

Training & LMS Coordinator 

SUPERVISES:
Graduate Assistants 

REQUIREMENTS:

DUTIES:

SALARY 
Commensurate with experience and qualifications. 

APPLICATIONS: 

Send letter of interest, resume, and three recommendation letters to:

Chance Eppinette
Computing Center
University of Louisiana at Monroe
4100 Library 213B
Monroe, LA 71220

Phone:  318 342-5015

FAX:  318 342-5018

Email:  eppinette@ulm.edu

The University of Louisiana at Monroe is an Equal Opportunity/Affirmative Action Employer.

 


POSITION ANNOUNCEMENT
Program Manager Job Description (5426)

DEPARTMENT
School of Pharmacy/Medicaid

DUTIES AND RESPONSIBILITIES
The Medicaid Unit (Office of Outcomes Research & Evaluation) is seeking a qualified individual to fill the position of Program Manager, a full-time unclassified staff position with benefits.  Responsibilities include, but are not limited to, the following:

QUALIFICATIONS
Applicant should be extremely computer literate, able to organize complex tasks, handle multiple assignments simultaneously, and have good customer service attitude and patience.

APPLICATIONS
Interested candidates should send a letter of interest, a current resume, and contact information for three references (electronic submission acceptable) to:

Dr. Sandra G. Blake, Director
Office of Outcomes Research
ULM School of Pharmacy
1800 Bienville Dr.
Monroe, LA  71201

Email:    blake@ulm.edu

Phone: (318) 410-4359

The University of Louisiana at Monroe is an Equal Opportunity/Affirmative Action Employer.

 


POSITION ANNOUNCEMENT
Programmer/Health Data Analyst (5429)

POSITION SUMMARY
This position is a full-time position in Monroe, Louisiana.

DEPARTMENT
Pharmacy/Medicaid

CLOSING DATE
Applications will be accepted until position is filled.

DUTIES & RESPONSIBILITIES
Duties and responsibilities include, but are not limited to:

QUALIFICATIONS & SKILLS
Programming experience is required.  A B.S. degree in Business, Computer Science, Statistics, or one of the health sciences is preferred.  Substantial relevant experience analyzing large databases along with superior analytical skills may substitute for the B.S. degree.  SAS®/SAS® Enterprise Guide®, SQL,  HEDIS®, data warehousing/data mining or other database experience is highly desirable.  Excellent oral and written communications skills are required.  Applicant should be self-motivated and able to work with minimal supervision, be flexible with the ability to organize and multitask, and value teamwork.  Knowledge of health insurance claims is a plus.  Applicant will be expected to demonstrate programming and analytical skills. 

SALARY
Commensurate with experience.

APPLICATIONS
Please mail a letter of interest, your curriculum vitae with three professional references with contact information to:

Jun Tan, Ph.D.
ULM Office of Outcomes Research and Evaluation
1800 Bienville Drive
Monroe, LA 71201

Electronic submissions are acceptable. E-mail your application to: jtan@ulm.edu.

The University of Louisiana at Monroe is an Equal Opportunity/Affirmative Action Employer.

 

Position Announcement:
Financial Aid Processor (5424)

Department:
Financial Aid Services

Primary duties as Financial Aid Processor:

Minimum Qualifications:

Preferred Skills:

Salary:
Commensurate with experience

Closing Date
Open until the position is filled

Applications:
Send letter of interest, resume, and three recommendation letters to:
Frankie Everett
Financial Aid Services
University of Louisiana at Monroe
700 University Avenue
Monroe, LA 71209

The University of Louisiana at Monroe is an equal opportunity/affirmative action employer.

 


POSITION ANNOUNCEMENT
Academic Advisor for eULM (5409, 5410, 5411)

DEPARTMENT
Clarke M. Williams Student Success Center

POSITION SUMMARY
Serve as Academic Advisor to all eULM majors in the Student Success Center, which offers academic support services to eULM students.  Career planning will be offered as needed.

DUTIES AND RESPONSIBILITIES
1. Provides oversight of eULM academic advising, including analysis and integration, for new and continuing college students, specifically eULM majors.

2. Provides career planning, helping students make decisions on college majors and career opportunities. Collaborates with Career Connections and refers students to career information.

3. Makes students aware of campus and community resources. Resolves problems related to curriculum, course prerequisites, and eligibility by referring to catalogues and other appropriate resource material.

4. Evaluates transfer credits and applicability of academic credit to program requirements.

5. Collaborates as a team member on development, coordination, and implementation of student retention initiatives, workshops, and other related programs.

6. Remains up-to-date regarding university policies, procedures, and student requirements; includes familiarity with student handbooks, ULM catalogs, degree requirements, drop/adds, financial aid, etc.

7. Collects data and participates in assessment of services. Creates reports and maintains student files. Uses technology to enhance delivery of service to students.

8. Attends staff meetings and training sessions, and maintains currency in profession. Participates on eULM college committees as needed.

9. Assists in the development and implementation of Student Success Center materials.

10. May supervise undergraduate and graduate student employees; may participate in training and evaluative sessions and recommend methods to improve performance.

11. Plays an instrumental role in the processing, support services, and referrals related to the Beginning Freshmen Initiative and other retention programs.

12. Prepares for and teaches the eULM University Seminar (UNIV 1001 & 1010) each fall and spring semester as needed.

13. Works with target students like scholarship recipients, emerging scholars, non-traditional students, and other groups as needed.

14. Performs other job-related duties as assigned.

QUALIFICATION REQUIREMENTS
Master’s degree related to the duties and responsibilities specified.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED

APPLICATIONS
Review of applications will begin on July 15, 2014 and will continue until the position is filled.  Send letter, resumé, and three letters of recommendation to:

Barbara Michaelides, Director of Retention
Clarke M. Williams Student Success Center
University of Louisiana
700 University Ave.
Monroe, LA 71209-1196

or electronic submission of materials to:

pate@ulm.edu

The University of Louisiana at Monroe is an Equal Opportunity/Affirmative Action Employer.

 


POSITION ANNOUNCEMENT
Academic Counselor (5418)

DEPARTMENT
Clarke M. Williams Student Success Center

POSITION SUMMARY
This position serves as an academic counselor within the Student Success Center offering academic support services to student-athletes.

DUTIES AND RESPONSIBILITIES
This position reports directly to the Director of Retention and to the Coordinator of Academic Counseling.

The duties and responsibilities for this position include:

Other duties include:

QUALIFICATION REQUIREMENTS
Master’s degree in a related field is required.  Professional experience in intercollegiate athletics is desirable, direct experience with academic counseling is ideal.  Excellent communication skills, both written and oral, and the ability to work occasional nights and weekends is required.

APPLICATIONS
Review of applications will begin on August 1, 2014, and continue until the position is filled.  Send cover letter, résumé with references, and three letters of recommendation to:

Barbara Michaelides, Director of Retention
Clarke M. Williams Student Success Center
University of Louisiana at Monroe
700 University Avenue
Monroe, Louisiana 71209-1196

or electronic submission of materials to:

pate@ulm.edu

The University of Louisiana at Monroe is an Equal Opportunity/Affirmative Action Employer

 

POSITION ANNOUNCEMENT
Staff Accountant, Full-Time (5397)

DEPARTMENT
Foundation

DUTIES AND RESPONSIBILITIES
The primary responsibilities of the ULM Foundation Staff Accountant are as follows:

QUALIFICATIONS
An bachelor’s degree in accounting is required.  A minimum of one year experience in the accounting profession is also a requirement.  The ideal candidate will possess excellent analytical skills and be customer service oriented.  Excellent computer skills including experience in the Microsoft Office Suite as well as accounting softwares is also desired.  The ability to multi-task is imperative to the position.

APPLICATIONS
Interested candidates should send a letter of application and contact information for three references (electronic submission acceptable) to:

Jodie Beezley
Associate Director/COO
The University of Louisiana at Monroe Foundation
3601 Desiard Street
Monroe, LA  71201

E-mail:  beezley@ulm.edu

The University of Louisiana at Monroe is an Equal Opportunity/Affirmative Action Employer.


POSITION ANNOUNCEMENT
IWTP Project Manager HEP Co-Director (5326)

DEPARTMENT:
IWTP

DUTIES & RESPONSIBILITIES:
Responsible for all day-to-day activities involved in the Incumbent Worker Training Program (IWTP) and High School Equivalency Program (HEP) grants. These activities will include, but not be limited to, the following:

QUALIFICATIONS & SKILLS:
Masters Degree required, previous knowledge of both IWTP & HEP desired.

SALARY:
Commensurate with experience

CLOSING DATE:
Review of applications will begin on July 1, 2014 and will continue until the position is filled.

APPLICATIONS:
Send letter, resume and three letters of recommendation to:

IWTP
The University of Louisiana at Monroe
700 University Avenue
Monroe, LA 71209

The University of Louisiana at Monroe is an Equal Opportunity/Affirmative Action Employer.



POSITION ANNOUNCEMENT:
Property Control Manager (5255)

DEPARTMENT:
Property Control

Immediate Supervisor: Assistant Director of Physical Plant

GENERAL FUNCTION:
The primary duties of the Property Control Manager are management of the University's property, oversight of the procedures for the accountability of non-expendable property purchased by or donated to the University, assurance of compliance with State of Louisiana regulations governing surplus property, management of the Property Control warehouse and disposition of worn out/surplus property on behalf of the University, and direct supervision and management of the Property Control Department. The Property Control Manager schedules and conducts departmental inventories and maintains a database of movable property.

MINIMUM ACCEPTABLE QUALIFICATIONS:
Education: High school diploma or equivalent required. Higher education course work in accounting, business, etc. a plus. College degree preferred.

Experience: At least three years experience in responsible supervisory positions in inventory management, property control, or a related area is required. Experience in hazardous waste safety management, industrial safety, or a related area is preferred.

Skills: Administrative and supervisory skills are required. Effective oral and written communication skills are required.

Effort: Requires daily lifting and moving of office equipment such as desks, file cabinets, bookcases, etc., weighing up to 100 pounds.

License: Requires a valid Louisiana driver's license

ESSENTIAL DUTIES AND RESPONSIBILITIES:
1. Reduces the potential for the loss or misappropriation of non-expendable University property by establishing procedures for the receipt, tagging, distribution and subsequent accountability of property purchased by or donated to the University, scheduling and conducting annual inventories, resolving discrepancies between inventory reports and actual on-hand property, and adjusting inventory records to reflect property accountability.

2. Assures the security of new University property by assuring established policies and procedures regarding identification and documentation are followed, and securing newly delivered items from misappropriation, damage, and theft from arrival through documented delivery to the department that is purchasing the item.

3. Ensures that the University complies with the State of Louisiana requirements regarding accountability of state property by establishing a schedule for annual departmental inventories, updating property lists, and maintaining auditable inventory records.

4. Prevents institutional liability and ensures compliance with State of Louisiana regulations governing surplus property by enforcing State of Louisiana procedures for the disposition of surplus property and maintaining accountability of property.

5. Ensures that the Property Control Office has an accurate inventory of non-expendable University property by maintaining an up-to-date computer database which lists the type and cost of all property purchased by or donated to the University, as well as the department which received the property and its location, and reconciling the inventory database with the records of expenditures for property.

6. Facilitates the generation of revenues for the University from the sale of scrap metal.

7. Provides property management for all University departments by transporting or arranging for the transport of worn out/surplus property to the University's warehouse, warehousing surplus property, determining if surplus property should be issued to another department, delivering property to users, and maintaining accurate inventory records of property stored in the warehouse.

8. Assists faculty in completing grant proposals for scholarly activities by providing them with detailed information regarding the on-hand inventory, by make and model, of scientific, research, testing, educational, data processing, and similar equipment which is a requirement of grant proposal requests.

9. Assists University departments in obtaining property from Louisiana Property Assistance Agency by serving as a liaison with the state office authorized to make purchases for the University.

10. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses when required.

SUPERVISION:
The Property Control Manager is supervised by the Assistant Director of Physical Plant and supervises student, full-time, and part-time employees in the Property Control and Moving Crew/Setups departments.

SALARY:
Commensurate with experience

CLOSING DATE:
Review of applications will begin on January 15, 2014 and will continue until the position is filled.

APPLICATIONS:
Send letter, resume, three letters of recommendation to:

Physical Plant
The University of Louisiana at Monroe
501 Warhawk Way
Monroe, Louisiana 71209

Telephone: (318) 342- 5170

The University of Louisiana at Monroe is an Equal Opportunity/Affirmative Action Employer.

 

  


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