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Division of Business Affairs
Human Resources

 

ULM Unclassified Staff Position Announcements

 

POSITION ANNOUNCEMENT:
Creative Director (5523)                                                                            

DUTIES AND RESPONSIBILITIES:
The University of Louisiana at Monroe invites candidates for the Creative Director position:

  • Develop and oversee the strategic visual identity for the university used throughout all mediums
  • Collaborate with key representatives both internally and externally to identify key messages to be conveyed consistently within the university
  • Create and enforce guidelines, policies and procedures aimed at ensuring consistency with the use of the visual use of ULM’s brand
  • Coordinate and assist with the development of print collateral materials
  • Develop and implement project time lines
  • Create visual and written advertisement/promotional content for web and print mediums
  • Serve as a key member of the marketing committee, as well as the primary marketing team

QUALIFICATIONS AND SKILLS:
The Creative Director must possess a minimum of a bachelor’s degree in Fine Arts with an emphasis in graphic design. The candidate must possess 2-4 years of experience in advertising and marketing, brand development, advertising campaigns, project oversight and commercial photography.  The candidate should provide personal work portfolio. Additionally, the applicant should have strong communication ability, proficiency in modern computer skills, strong organizational abilities, and the ability to work in a group/team environment.

 

ADMINISTRATIVE UNIT: The Office of Public Information is responsible for marketing and communicating the university’s message through media relations, publications, graphic design, marketing services, digital and social media and the ULM website.

SALARY: 
Dependent on qualifications and experience.

STARTING DATE:   
As Soon As Possible

APPLICATIONS: 
Candidate review will begin immediately. Applications should send a cover letter, resume, and the names and contact information of three references to:

University of Louisiana at Monroe
Office of Executive Vice President
Lisa Miller, Assistant Vice President for Marketing, Recruitment, and Community Engagement
University of Louisiana at Monroe
700 University Avenue
Monroe, LA  71209

APPLICATION DEADLINE: 
Preference will be given to applications submitted by April 6, 2015. However, applications will be accepted until the position is filled.

The University of Louisiana at Monroe is an Equal Opportunity/Affirmative Action Employer.

 


Job Description:
Communications & Training Specialist (5469)

Location:
University of Louisiana at Monroe

Target Start Date:
February 1, 2015

Summary:
The Communications & Training Specialist will be based at the University of Louisiana at Monroe in the Louisiana Small Business Development Center (LSBDC) State Office.  This person will be responsible for assisting with internal and external communication outputs, as well as developing and implementing training programs for small businesses throughout Northeast Louisiana.

Communications Responsibilities:

  • manage and maintain LSBDC website and social media sites
  • create and deliver content for news releases, media relations, newsletters and social media
  • create marketing and promotional material (digital and print)
  • assist with award nominations
  • assist with requests from stakeholders and resource partners
  • assist the Director of Marketing and Communications with related aspects of communication and marketing as directed

Training Responsibilities:

  • analyze training needs within the Northeast Louisiana Region
  • develop a comprehensive training schedule, i.e. quarterly, biannually, etc.
  • network with local resource partners and agencies to host collaborative events
  • promote training events via print and digital media, broadcast appearances, and grassroots endeavors
  • evaluate training effectiveness based on survey results and participant feedback
  • upload training data and results to client database
  • file training per SBA and LSBDC documentation guidelines

Requirements:

  • Bachelor’s degree from a 4-year accredited university required. A degree in Marketing, Public Relations, or related academic area preferred.
  • At least two years of experience in marketing, public relations, training, outreach, etc.
  • Excellent written and oral communication skills.
  • Familiar with Mac OSX operating system, Adobe Professional and Adobe Creative Suite.
  • Position requires initiative, motivation, creativity and ability to work independently.
  • Willingness to travel.

Salary:
Commensurate with experience

Closing Date:
December 31, 2014

Applications:

Send letter, resume, and references to:

Rande Kessler, Louisiana SBDC State Director
The University of Louisiana at Monroe
700 University Ave. Stubbs-217
Monroe, La 71209

Telephone 318-342-5506

rkessler@lsbdc.org

The University of Louisiana at Monroe is an Equal Opportunity/Affirmative Action Employer.

 


POSITION ANNOUNCEMENT:
Academic Advisor (5522)
Clarke M. Williams Student Success Center

POSITION SUMMARY:
Serve as an Academic Advisor to general studies, undeclared, pre-pharmacy, and all pre-professional Health Sciences majors in the Student Success Center, which offers support services to ULM students. For students that have declared an academic major, the focus will be on early intervention and strengthening academic and/or college survival skills. Career planning will be offered as needed.

DUTIES AND RESPONSIBILITIES:
1. Provides academic advising, including analysis and integration, for new and continuing college students, collegiate students, specifically, for general studies, undeclared, pre-pharmacy majors, and all pre-professional Health Sciences majors.
2. Provides academic advising assistance for majors other than those stated above to all colleges across campus. This assistance may be pre-advising sessions, training to faculty advisors, materials development and creation, as needed.
3. Provides career planning, helping students make decisions on college majors and career opportunities. Collaborates with Career Connections and refers students to career information.
4. Makes students aware of campus and community resources. Resolves problems related to curriculum, course prerequisites, and eligibility by referring to catalogues and other appropriate resource material.
5. Evaluates transfer credits and applicability of academic credit to program requirements.
6. Collaborates as a team member on development, coordination, and implementation of student retention initiatives, workshops, and other related programs.
7. Remains up-to-date regarding university policies, procedures, and student requirements; includes familiarity with student handbooks, ULM catalogs, degree requirements, drop/adds, financial aid, etc.
8. Collects data and participates in assessment of services. Creates reports and maintains student files. Uses technology to enhance delivery of service to students.
9. Attends staff meetings and training sessions, and maintains currency in profession. Participates on college committees as needed.
10. Assists in the development and implementation of Student Success Center materials.
11. May supervise undergraduate and graduate student employees; may participate in training and evaluative sessions and recommend methods to improve performance.
12. Plays an instrumental role in the processing, support services, and referrals related to the Beginning Freshmen Initiative and other retention programs.
13. Prepares for and teaches the University Seminar (UNIV 1001 & 1010) each fall and spring semester; prepares and teaches other university classes in appropriate content areas as directed.
14. Works with target students like scholarship recipients, emerging scholars, non-traditional students, and other groups as needed.
15. Performs other job-related duties as assigned.

QUALIFICATION REQUIREMENTS:
Master’s degree related to the duties and responsibilities specified.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

  • Ability to evaluate student transcripts and/or records.
  • Knowledge of student retention issues and the ULM Retention Plan.
  • Ability to analyze program requirements, university requirements, and/or curriculum/graduation requirements.
  • Ability to communicate effectively, both orally and in writing.
  • Skill in records management.
  • Ability to gather data, compile information, and prepare reports.
  • Knowledge of organizational structure, workflow, and operating procedures.
  • Ability to analyze and solve problems.
  • Ability to work both independently and as part of a team.
  • Ability to multi-task, to organize, to develop, to coordinate, and to implement.

APPLICATIONS:
Review of applications will begin on March 19, 2015, and will continue until the position is filled.  Send letter, resumé, and three letters of recommendation to:

Barbara Michaelides, Director of Retention
Clarke M. Williams Student Success Center
University of Louisiana
700 University Ave.
Monroe, LA 71209-1196

or electronic submission of materials to:
pate@ulm.edu

The University of Louisiana at Monroe is an Equal Opportunity/Affirmative Action Employer.

 


Position Announcement:
Lead Staff Toddler Teacher (5520)

Duties and Responsibilities:
The lead teacher is responsible for providing a safe and developmentally appropriate lead program in accordance with all relevant legislation, policies and procedures.  The lead teacher is responsible for supervising children.  The lead teacher is responsible for supervising other adults employed in the classroom and university students completing course work in the classroom.  The lead teacher may be asked to serve as staff in-charge of the center if the director is out of the building.  Perform other related duties as required.

  • The Lead Teacher will be responsible for planning and implementing a program to teach young children
  • Establishing routines and providing positive guidance
  • They must ensure the development and safety of these children in accordance with relevant federal, territorial and municipal legislation and policies
  • The Lead Teacher will be respectful of children and parents, and ensure that equipment and facilities are clean, safe and well maintained. Failure to provide adequate services may place children at risk
  • Clearly and effectively communicate in a manner that children understand
  • Observe children and make note of progress by maintaining a portfolio on each child
  • Integrate special needs children in a positive and respectful manner
  • Discuss children’s development with parents
  • Participate in training as required by the state

Qualification:
Child Development with Child Development Associate (CDA), Pathways
Child Care Teacher I, Associate of  Science Degree in Child Development or
related field or Bachelor of Science in Family and Consumer Sciences or 
Child Development or related field.   5 years experience (any combination 
from child care, public school lead, head start etc.)

Salary:
Commensurate with experience

Closing Date::
Review of applications will begin on Thursday March 12, 2015 and will continue until the position is filled. 

Applications:
Send letter of application, resume, and three letters of recommendation to:

Emily Williamson
Director, ULM Child Development Center
702 Cole Avenue
Monroe, LA 71203

Telephone:  318-342-1913

E-mail:   ewilliamson@ulm.edu

The University of Louisiana at Monroe is an Equal Opportunity/Affirmative Action Employer.

 


POSITION ANNOUNCEMENT:
Special Projects Officer and Title IX Coordinator (5518)

REPORTING LINE
The Special Projects Officer and Title IX Coordinator position reports to the President of the University of Louisiana at Monroe (“President”), and is an at-will, professional staff, unclassified, and exempt position.

DUTIES AND RESPONSIBILITIES:
Essential Job Functions of the Special Projects Officer

  • Develop, implement, and monitor corrective action / compliance  plans (including applicable policies/procedures, business processing manuals, etc.) in response to internal and external audit reports, and regulatory findings in consultation with legal counsel; and regularly report on the status of corrective action and compliance efforts to University management
  • Assist in drafting new policies and procedures, and regularly reviewing and updating existing University policies and procedures in consultation with legal counsel
  • Coordinate and implement new policy and procedure initiatives, as assigned by the President
  • Coordinate the President’s Annual Supervisor Training program
  • Assist in coordinating and maintaining an inspiring New Employee Orientation program
  • Coordinate the mandatory ethics training program for ULM employees
  • Manage the ULM Policies Database including developing and implementing a policies-on-policies for the effective creation, revision, and dissemination of policies
  • Develop and maintain a policy matrix to link departmental and university-wide policies
  • Perform other duties as assigned by the President

 Essential Job Functions of the Title IX Coordinator

  • Direct an institutional comprehensive compliance program by assessing institutional Title IX compliance, developing initiatives, delivering education and training offerings, and coordinating awareness of gender equity and sex discrimination across the university
  • Coordinate a university-wide collaborative effort to ensure prompt and equitable responses to reports of sex discrimination, including sexual harassment, sexual assault, sexual violence, and other sexual misconduct
  • Oversee complaint and investigation processes for complaints of sexual assault, sexual violence, sexual harassment, sex/gender discrimination, and other sexual misconduct. The individual will work collaboratively with Human Resources, Academic Affairs, Student Affairs, ULM Police Department to ensure complaints are reviewed in accordance with Title IX standards including but not limited to those around managing interim measures and assurances of safety for the impacted student, employee, and/or visitor. Investigation duties will include, but not limited to: develop an investigation plan, analyze complaint to identify allegations, interview complainant and respondents, identify and interview witnesses, identify and collect relevant documentation, appropriately document interviews and other investigation findings, analyze information gleaned from investigation to determine findings, and report detailed written analysis and findings
  • Identify areas of institutional risk and exposure related to Title IX compliance and make recommendations to University management to address identified areas of risk in consultation with ULM’s Internal Counsel
  • Create and implement a Title IX compliance plan in collaboration with key stakeholders on and off campus. The individual will stay abreast of current and emerging regulatory obligations and develop plans of action for remaining in compliance with federal Title IX laws and regulations, and state and UL System mandates relating to sexual misconduct
  • Review and ensure University policies, regulations, and standard operating practices are in compliance with Title IX and related federal and state guidance
  • Monitor the campus climate through surveys, focus groups, and other assessment efforts to identify opportunities for improvement in the University's Title IX programs and services
  • Prepare annual reports on sexual misconduct complaints, identify trends/patterns, and make recommendations as appropriate
  • Lead and design educational awareness programs to prevent and address the effects of sexual misconduct, including prevention and bystander programs for faculty, staff, and students. He or she will deliver and/or coordinate training sessions about sexual violence and educational offerings about other gender-equity topics
  • Serve as a liaison to standing and ad-hoc committees on matters pertaining to sex discrimination
  • Chair the University’s Sexual Misconduct Task Force and represent the University on Title IX-related local, UL System and/ or state level committees/ task forces

QUALIFICATIONS AND SKILLS:
Minimum qualifications

  • Master’s degree with a minimum of five years’ experience in policy drafting/management, and responsibility for Title IX compliance or closely related experience; or other advanced degree (J.D., Ph.D., etc.) and three years of such related experience. All degrees shall be from appropriately accredited institutions
  • Demonstrated knowledge and ability to interpret federal and state laws and regulations related to higher education (e.g. Title IX, FERPA, Rehabilitation Act, Clery Act, VAWA, ADA, SAVE, etc.)
  • Awareness of current trends in Title IX programs and preventing and addressing sexual misconduct
  • Excellent organizational, research, investigatory, and analytical skills
  • Experience conducting investigations in a sensitive and confidential manner
  • Effective project management, organization and analytical skills
  • Strong communication skills (written and verbal) are also required
  • Ability to work effectively in a diverse environment and interact in a collaborative manner with students, faculty, and employees at all levels of the university community

SALARY:
Commensurate with experience.  All offers of employment will be contingent upon a successful background check.  We require receipt of original transcript prior to an offer of employment.

APPLICATIONS:
Review of applications will begin immediately and will continue until position is filled. Qualified applicants should send a letter of application, résumé, three current job-specific letters of recommendation from references who may be contacted and education transcripts to:

Sherrye Carradine, J.D.
Internal Counsel and EEO Administrator
University of Louisiana at Monroe
700 University Avenue
Library, Suite 632
Monroe, LA  71209-3000

318-342-1012

carradine@ulm.edu

The University of Louisiana at Monroe is an Equal Opportunity/Affirmative Action Employer.

 


POSITION ANNOUNCEMENT:
Recruiter for Online Programs (5516)

DEPARTMENT:
Office of eULM

DUTIES AND RESPONSIBILITIES:
The primary responsibility of the Recruiter for Online Programs will be to develop and implement eULM’s strategic marketing campaign with the ultimate goal of increasing student enrollment that require a non-traditional format for earning or completing a degree and enhancing the eULM brand and presence. These responsibilities include working directly with potential students providing a high level of customer service while fostering supportive relationships with new and existing distance learning students; furthering the eULM brand through digital and print publications, direct email, and social media campaigns.  The Recruiter for Online Programs will report to the Director of eULM.

QUALIFICATIONS AND SKILLS:

  • Bachelor’s degree and at least 2 years of relevant experience
  • Ability to provide support and identify with students with varied backgrounds
  • Excellent communication skills unitizing innovative methods
  • Excellent written, verbal, and interpersonal skills required
  • Ability to utilize data in determining effectiveness of marketing campaign
  • Ability and willingness to travel
  • Capacity to schedule recruiting trips and events
  • Ability to work effectively as a team member
  • Demonstrated ability to build brand awareness and drive results via strong marketing strategy
  • Hands-on experience with social medial platforms/tools, such as Facebook, Twitter, LinkedIn, and Instagram

SALARY:
Commensurate with experience

APPLICATIONS:
Review of applications will begin immediately and continue until the position is filled.  Send letter, resumé, and three letters of recommendation to:

Paula Thornhill, Director of eULM
University of Louisiana at Monroe, Office of eULM
700 University Avenue
Monroe, LA   71209

Electronic versions may be submitted to thornhill@ulm.edu

The University of Louisiana at Monroe is an Equal Opportunity/Affirmative Action Employer.

 


POSITION ANNOUNCEMENT:
Instructional Design Support Specialist (5517)

DEPARTMENT:
Office of eULM

DUTIES AND RESPONSIBILITIES:
The Instructional Design Support Specialist will work with the Coordinator of Online Programs to develop and maintain online courses. The Support Specialist will assist with enhancing and improving existing online course offerings. The specialist will assist with importing and maintaining assignments and support online instructors. The Instructional Design Support Specialist will report directly to the Director of eULM.

QUALIFICATIONS AND SKILLS:

  • Minimum of a Bachelor’s Degree/Master’s degree preferred, or equivalent combination of education and experience is required
  • Experience using online learning management systems
  • Ability to successfully work with faculty and instructors with an understanding of the higher education environment
  • Ability to problem solve and collaborate with faculty and staff to resolve issues
  • Present and make recommendations regarding course design, technology, and instruction delivery options.
  • Ability to use computers and computer systems (including hardware and software) to enter data or process information.
  • Ability to communicate effectively
  • Other duties as assigned.

SALARY:
Commensurate with experience

APPLICATIONS:
Review of applications will begin immediately and continue until the position is filled.  Send letter, resumé, and three letters of recommendation to:

Paula Thornhill, Director of eULM
University of Louisiana at Monroe, Office of eULM
700 University Avenue
Monroe, LA   71209

Electronic versions may be submitted to thornhill@ulm.edu

The University of Louisiana at Monroe is an Equal Opportunity/Affirmative Action Employer.

 

POSITION ANNOUNCEMENT:
Manager of Operations and Marketing (5503)

DEPARTMENT:
Graduate School

POSITION SUMMARY:
The Manager of Operations and Marketing facilitates daily operations and marketing efforts to attract top applicants to our institution and works to create an effective marketing strategy while maintaining collaboration between the Graduate School and the various departments on campus.

DUTIES AND RESPONSIBILITIES:
Required duties include, but are not limited to:
Graduate School operations
Marketing
Graduate Assistant appointments across campus
Graduate Catalog editing and publication of web version
Maintain Graduate School website

QUALIFICATIONS AND SKILLS:
Bachelor’s degree
Relevant work experience
Excellent communication skills
Computer literate, esp. Microsoft Office, Adobe InDesign, Acalog system
Possess skill and knowledge of Banner and Argos
Excellent organization skills
Ability to set priorities and handle multiple tasks
Ability to deal effectively with others, working in a collaborative team environment

APPLICATIONS:
Review of applications will begin on February 12, 2015, and will continue until the position is filled.  Send letter, resume, and three letters of recommendation to:

Leonard J. Clark, Director
Graduate School
University of Louisiana
700 University Ave.
Monroe, LA  71209-0600

or electronic submission of materials to:

gradadmissions@ulm.edu

The University of Louisiana at Monroe is an Equal Opportunity/Affirmative Action Employer.

 


POSITION ANNOUNCEMENT:
Academic Advisor (5498)

POSITION SUMMARY:
Serve as an Academic Advisor to general studies, undeclared, pre-pharmacy, and all pre-professional Health Sciences majors in the Student Success Center, which offers support services to ULM students. For students that have declared an academic major, the focus will be on early intervention and strengthening academic and/or college survival skills. Career planning will be offered as needed.

DUTIES AND RESPONSIBILITIES:
1. Provides academic advising, including analysis and integration, for new and continuing college students, collegiate students, specifically, for general studies, undeclared, pre-pharmacy majors, and all pre-professional Health Sciences majors.

2. Provides academic advising assistance for majors other than those stated above to all colleges across campus. This assistance may be pre-advising sessions, training to faculty advisors, materials development and creation, as needed.

3. Provides career planning, helping students make decisions on college majors and career opportunities. Collaborates with Career Connections and refers students to career information.

4. Makes students aware of campus and community resources. Resolves problems related to curriculum, course prerequisites, and eligibility by referring to catalogues and other appropriate resource material.

5. Evaluates transfer credits and applicability of academic credit to program requirements.

6. Collaborates as a team member on development, coordination, and implementation of student retention initiatives, workshops, and other related programs.

7. Remains up-to-date regarding university policies, procedures, and student requirements; includes familiarity with student handbooks, ULM catalogs, degree requirements, drop/adds, financial aid, etc.

8. Collects data and participates in assessment of services. Creates reports and maintains student files. Uses technology to enhance delivery of service to students.

9. Attends staff meetings and training sessions, and maintains currency in profession. Participates on college committees as needed.

10. Assists in the development and implementation of Student Success Center materials.

11. May supervise undergraduate and graduate student employees; may participate in training and evaluative sessions and recommend methods to improve performance.

12. Plays an instrumental role in the processing, support services, and referrals related to the Beginning Freshmen Initiative and other retention programs.

13. Prepares for and teaches the University Seminar (UNIV 1001 & 1010) each fall and spring semester; prepares and teaches other university classes in appropriate content areas as directed.

14. Works with target students like scholarship recipients, emerging scholars, non-traditional students, and other groups as needed.

15. Performs other job-related duties as assigned.

QUALIFICATION REQUIREMENTS:
Master’s degree related to the duties and responsibilities specified.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

  • Ability to evaluate student transcripts and/or records.
  • Knowledge of student retention issues and the ULM Retention Plan.
  • Ability to analyze program requirements, university requirements, and/or curriculum/graduation requirements.
  • Ability to communicate effectively, both orally and in writing.
  • Skill in records management.
  • Ability to gather data, compile information, and prepare reports.
  • Knowledge of organizational structure, workflow, and operating procedures.
  • Ability to analyze and solve problems.
  • Ability to work both independently and as part of a team.
  • Ability to multi-task, to organize, to develop, to coordinate, and to implement.

APPLICATIONS:
Review of applications will begin on February 5, 2015, and will continue until the position is filled.  Send letter, resumé, and three letters of recommendation to:

Barbara Michaelides, Director of Retention
Clarke M. Williams Student Success Center
University of Louisiana
700 University Ave.
Monroe, LA 71209-1196

or electronic submission of materials to:

pate@ulm.edu

The University of Louisiana at Monroe is an Equal Opportunity/Affirmative Action Employer.

 


POSITION ANNOUNCEMENT:
ASSOCIATE CONTROLLER (5500)

DUTIES AND RESPONSIBILITIES:
The primary duties of this position are to produce all financial reports necessary for internal and external customers.  These include, but are not limited to quarterly board reports and projections, fiscal year annual financial reports (statements, notes and schedules), annual athletic report and any other miscellaneous reports requested by the Controller or Chief Business Officer.  This position has supervisory duties over the general accounting area of the Controller’s office. 

QUALIFICATION REQUIREMENTS:
Requirements include a Bachelor’s degree in Accounting with at least 5 years of experience in the accounting field working with reporting.  CPA preferred.  Preference will be given to candidates who have strong financial reporting and higher education experience. 

SALARY:
Commensurate with experience

APPLICATIONS:
Review of applications will begin immediately and will continue until the position is filled.  Send letter, resume, and three letters of recommendation to:

Controller’s Office
The University of Louisiana at Monroe
700 University Avenue
Monroe, LA  71209-2200

Attention:  Nicole Walker

Telephone:  (318) 342-1040

email:  nwalker@ulm.edu

The University of Louisiana at Monroe is an Equal Opportunity/Affirmative Action Employer.

 

POSITION ANNOUNCEMENT:
Coordinator of Benefits (5479)

DEPARTMENT:
Human Resources

DUTIES AND RESPONSIBILITIES:
To act as liaison between the State Office of Group Benefits and the State Retirement Programs on behalf of the University’s Department of Human Resources. To provide assistance to staff, faculty, applicants, retirees and the general public with regard to University offered benefits and to perform human resource professional generalist duties as needed.

Benefit Coordination/Enrollment:
The position will be primarily responsible for oversight of the insurance benefit (Office of Group Benefits and supplemental vendors) and retirement benefits (TRSL, ORP and LASERS), tax deferred annuities (403(b)) and Deferred Compensation (457). The incumbent will provide assistance to the HR Analyst for classified and unclassified positions with the initial retirement and insurance induction process and review of completed forms for accuracy. The incumbent must be able to respond to requests for information regarding forms, benefits, procedures, etc.. The incumbent will be responsible for bi-weekly email notification to all retirement and insurance vendors of all new employees. Prepare for Benefits Fairs (November and April of each year), open enrollment meetings and any Special Enrollment periods established by the various State Agencies, and distribution of benefits materials. The incumbent is responsible for the file maintenance of employees and retirees benefits files. Pulling files from filing cabinets and re-filing them as needed to process personnel actions. Ensuring that all documents (forms, letters, etc.) are properly placed in the employee’s retirement file and goes to off-site storage area for retrieval of inactive personnel files as needed for employment or retirement verification. Searches employee files and furnishes information to authorized personnel. Compiles reports on salaries, leave information, training and other personnel related data as needed from files. The incumbent will be responsible for filing hard copies of completed forms, organizing, cross-referencing and storing files as directed by the Director of Human Resources.

Insurance:
The incumbent will be responsible for entering the employee and/or the employee dependent’s data into the Office of Group Benefits Health on-line system. The incumbent will review data for accuracy, create and produce reports from database as requested. Maintain inventory of benefit forms for HR office. Assists existing and new employees as well as retirees in the following areas (not all inclusive):
• Coordinate agency transfers to and from other state agencies;
• Explaining tax sheltering of health insurance premiums under the Office of Group Benefits Flexible Spending Accounts as well as the Medical Reimbursement and Dependent Care. Collecting Dependent and Student Verification documents for submittal to OGB;
• Make change(s) that are incurred due to marriage, divorce, birth, death, etc.;
• Medicare eligibility for employee and/or spouse;
• Assistance with the proper processing of claims (life and health).
Incumbent will be required to have a working knowledge of OGB and Flexible Spending Account regulations and have the ability to use these regulations to make decisions and ensure proper guidelines and procedures are being followed. The incumbent will assist with audit request from the Office of Group Benefits.

Retirement:
The incumbent will be responsible for verification of previous enrollment in any of the state retirement systems, Medicare Eligibility/Social Security Eligibility and provide information to the payroll department. The incumbent will review data for accuracy, create and produce reports from database as requested. Maintain inventory of benefit forms for office. Additionally, incumbent will be responsible for submitting required documents to TRSL, LASERS, TIAA-CREF, ING, VALIC, LA Deferred Compensation, etc. as outlined by the vendor. Assists existing and new employees as well as retirees in the following areas (not all inclusive):
• Coordinates agency transfers to and from other state agencies;
• Make changes that are incurred due to marriage, divorce, death, etc.;
• Assists with completion of forms for Survivor Benefits, Disability Benefits etc.;
• Assists with the proper processing of retirement forms at time of retirement.
Incumbent is also responsible for completing and auditing requests for Years of Service verification and Contribution/Earning Reports for both LASERS and TRSL retirement systems. Provides notification to both retirement systems on annual and sick leave hours and updates the University’s HRS system (now Banner) once leave balances have been reported to the retirement systems. Incumbent will be required to have a working knowledge of LASERS and TRSL regulations and have the ability to use these regulations in make decisions and ensure proper guidelines and procedures are being followed. The incumbent will assist with audit request from either of the retirement systems.

FMLA Program:
Incumbent will assist and serve as back up to the Administrative Assistant in the collection of all FMLA documentation required to certify the FMLA leave designation (payroll action forms from supervisors, FMLA Application, Physician’s Certification, employee notice of FMLA designation, etc.) and in preparing memos regarding FMLA approval for signature by employee’s supervisor and administrative chain of command. The incumbent will Administrative Assistant in tracking allowable leave time by logging and maintaining all FMLA hours in the established Excel spreadsheet and following-up with employee and supervisors when the allotment has been depleted. In addition, the incumbent will ensure that payroll is informed of all changes affecting the employees FMLA allotment and leave balances (LWOP) and maintain FMLA medical files.

Workers Compensation Program:
Incumbent will assist and serve as back up to Human Resources Analyst responsible for overseeing the Workers’ Compensation Program by receiving and logging accident reports in the STARS system; review for completion and appropriate attachments. Prepare Notice of Injury Report. Contact the Office of Risk Management regarding claims. Log and track all claims and payment of claims. Prepare Workers’ Compensation related correspondence. Work with supervisors to complete Accident Investigation Reports and keep supervisors informed of claim status as needed. Establish and/or maintain Workers’ Compensation files ensuring confidentiality of information at all times. The incumbent will also verify Workers’ Compensation coverage when medical providers call with questions of coverage.

Employee and Employee Dependent Fee Waivers:
Will assist and serve as back up to the Human Resources Analyst in possessing fee waivers for employees taking classes at ULM and fee waivers for employees’ dependents taking classes at ULM. Ensure established ULM policy is followed and employees have accurately identified make-up time for classes attended during work hours.

Marginal Duties:
Research - Assist HR staff by gathering data via phone, library, internet, or other methods of research on topics such as federal and state laws, best practices at other institutions, benchmarks and available services.
Customer Service - Assist with answering the phone, making copies, sending faxes, compose and/or prepare memos and letters as directed Provide support needed to compile reports. Provide assistance to employees, students, retirees, state agencies, vendors, general public, etc. who visit the office.
Miscellaneous - Any other reasonable duty requests as assigned.

Minimum Language Ability:
Read: Ability to read literature, books, manuals, technical journals, abstracts, financial reports and legal documents. Ability to read a variety of written materials, rules and instructions methods and procedures in completing and processing forms.

Write:
Ability to write reports, articles, letters, manuals, procedures, etc. using proper format, punctuation, spelling and grammar.

Degree of Physical Demands (Strength)
Light Work: Exerting up to 35 pounds of force occasionally and/or up to 10 pounds of force frequently and/or a negligible amount of force constantly to move objects. Physical demands requirements are in excess of those for Sedentary Work. May require walking or standing to a significant degree. Must be able to stoop and bend to reach areas such as drawers on a filing cabinet and under desks or tables.

QUALIFICATIONS AND SKILLS:
Bachelor’s degree, from an accredited College and one year of professional level human resources experience. Experience with the Office of Group Benefits and a working knowledge of insurance and retirement procedures and compliance requirements and regulations is a plus. Experience with procedures and compliance requirements for LASERS and TRSL is a plus. Candidates for the position must have demonstrated skills in spread sheet preparation and excellent writing/communication skills.

SALARY
Commensurate with experience.

CLOSING DATE
A review of applications will begin immediately and continue until the position is filled

APPLICATIONS
Interested individuals should submit a letter of application, resume, and three letters of recommendation to:

The University of Louisiana at Monroe
Fred Baragona, Director of Human Resources
700 University Avenue
Monroe, LA 71209-2300

The University of Louisiana at Monroe is an Equal Opportunity/Affirmative Action Employer.

 


POSITION ANNOUNCEMENT:
Assistant Director of Residential Life (5476)

DEPARTMENT:
Residential Life

DUTIES AND RESPONSIBILITIES:
Responsible for (1) all areas pertaining to programming in the residence halls, (2) selection and training of Resident Assistants and Hall Directors, (3) move-in and move-out, (4) summer camps, (5) student conduct issues pertaining to residential life, (6) conducting monthly building inspections, (7) review and approve duty log reports submitted to eRezlife, (8) execute fire drills in the residence halls per year, (9) teaching the RA class each fall and spring, and (10) other related duties as assigned. The candidate must be willing to be on call weekends, nights and some holidays.

This is a live on campus position with a furnished two bedroom apartment. All utilities, washer/dryer, cable TV, internet, Wi-Fi and local phone service are included in the compensation package as is a meal plan for on campus dining.

QUALIFICATIONS AND SKILLS:
Candidate must have a Master Degree in Student Affairs or a related field and 3-5 years’ experience working in student housing. Good oral and written communication skills are required. Candidate must have a working knowledge of Windows 7, Excel, Power Point, and Microsoft Office.

SALARY:
Commensurate with experience

CLOSING DATE:
Review of applications will begin on December 1, 2014 and will continue until position is filled.

APPLICATIONS:
Send cover letter, resume, and three letters of recommendation to:

Residential Life
University of Louisiana Monroe
700 University Ave UC II
Monroe, LA 71209

Telephone: (318) 342-5240

The University of Louisiana at Monroe is an Equal Opportunity/Affirmative Action Employer.

 

POSITION ANNOUNCEMENT:
Wellness Program Coordinator (5473)

DEPARTMENT:
Department of Recreational Services

DUTIES AND RESPONSIBILITIES
Responsible for coordination of all aspects of ULM’s Wellness Program.  The Wellness Program is comprehensive in nature and serves the university community – Students, Faculty/Staff, Alumni and in a limited capacity, the Community at large.  Responsible for all aspects of the fitness areas in the Activity Center: Cardiovascular Area, Weight Room, Group Exercise and associated programs, services and staff.  Responsible for the Personal Training Program and its’ associated staff.  Responsible for the development and delivery of health promotion education, programs and services.  Responsible for providing fitness assessments, exercise prescriptions, and delivering fitness/health related seminars. Partners with other university entities to deliver programs and conduct research.

Wellness Coordinator Duties:

  1.  Responsible for managing the day-to-day operations of the entire Wellness Program and its associated facilities, staff, programs, and services.
  2. Develops, coordinates, supervises, and evaluates the Wellness Program offerings. Coordinates the use of appropriate facilities with the Director of Recreational Services and any other necessary individuals.
  3.  Hires, trains, supervises, and evaluates graduate assistants, student assistants, student staff and any professional personnel associated with the Wellness Program.
  4.  Assists the Director of Recreational Services with policy development, budget preparation, and equipment/supply purchases related to the Wellness Program.
  5.  Maintains accurate record of participation for all Wellness Program services, programs, activities, and events.  Facilitates participant feedback and evaluation of Wellness services, programs, activities, and events.
  6.  Responsible for tracking participation and maintaining participant records and statistical data.
  7.  Responsible for the developing and executing appropriate marketing and promotion for Wellness services, programs, activities, and events. This includes but is not limited to:  web based information, printed information (fliers, calendars, handbooks, etc…) and speaking events.
  8.  Responsible for the maintenance and upkeep of Wellness areas and equipment and assures the safe use of same.  
  9.  Responsible for developing and implementing semester, annual and long range plans for the Wellness Program and its’ associated services and programs.
  10.  Responsible for developing and maintaining cooperative with other university entities such as the Student Health Center, Counseling Center and the Kinesiology Department in order to co-sponsor events, educational seminars and potential research.
  11.  Responsible for performing all types of fitness and health related assessments as well as conducting educational seminars and teaching fitness/exercise classes.
  12.  Strives for the development of a lifestyle wellness concept for the university community by working with other university departments and groups.
  13.  Represents the Wellness Program and the Department of Recreational Services on assigned committees.
  14.  Travels with student groups to extramural activities as needed when sponsored by the Department of Recreational Services.
  15.  Maintains inventory and control over Wellness Program equipment.
  16.  By example, promotes personal responsibility by leading a healthy lifestyle and maintaining high level of personal wellness.
  17.  Performs other University duties as assigned by the Director of Recreational Services.
  18.  Some early morning, evening and weekend work will be required.

Supervises:

  1. Wellness Graduate Assistants
  2. Wellness Student Supervisors
  3. Wellness Student Staff

QUALIFICATIONS AND SKILLS:
Master of Science degree in Exercise Science or related field preferred. Minimum of two years related work experience, to include program development, and demonstrated administrative experience. Supervisory experience preferred. Demonstrated background in group exercise instruction and personal training required. Superior human relations skills required. Superior public speaking, oral and written communication skills required. History of professional affiliation, e.g., ACSM Membership

Appointment:  Professional Staff (non-tenure) - 12 months

CLOSING DATE:
Review of applications will begin immediately and continue until the position is filled.  Expected start date is in January 30, 2015.

APPLICATIONS:
Interested candidates should send originals of: a letter of application, a current resume, and three current position specific letters of recommendation and official transcripts to:

Treina Landrum
Director of Recreational Services
The University of Louisiana at Monroe
700 University Avenue
Monroe, LA 71209

E-mail: landrum@ulm.edu

Phone: 318-342-5305

The University of Louisiana at Monroe is an Equal Opportunity/Affirmative Action Employer.

 

POSITION ANNOUNCEMENT
Programmer/Health Data Analyst (5429)

POSITION SUMMARY
This position is a full-time position in Monroe, Louisiana.

DEPARTMENT
Pharmacy/Medicaid

CLOSING DATE
Applications will be accepted until position is filled.

DUTIES & RESPONSIBILITIES
Duties and responsibilities include, but are not limited to:

QUALIFICATIONS & SKILLS
Programming experience is required.  A B.S. degree in Business, Computer Science, Statistics, or one of the health sciences is preferred.  Substantial relevant experience analyzing large databases along with superior analytical skills may substitute for the B.S. degree.  SAS®/SAS® Enterprise Guide®, SQL,  HEDIS®, data warehousing/data mining or other database experience is highly desirable.  Excellent oral and written communications skills are required.  Applicant should be self-motivated and able to work with minimal supervision, be flexible with the ability to organize and multitask, and value teamwork.  Knowledge of health insurance claims is a plus.  Applicant will be expected to demonstrate programming and analytical skills. 

SALARY
Commensurate with experience.

APPLICATIONS
Please mail a letter of interest, your curriculum vitae with three professional references with contact information to:

Jun Tan, Ph.D.
ULM Office of Outcomes Research and Evaluation
1800 Bienville Drive
Monroe, LA 71201

Electronic submissions are acceptable. E-mail your application to: jtan@ulm.edu.

The University of Louisiana at Monroe is an Equal Opportunity/Affirmative Action Employer.

 

POSITION ANNOUNCEMENT
Academic Counselor (5418)

DEPARTMENT
Clarke M. Williams Student Success Center

POSITION SUMMARY
This position serves as an academic counselor within the Student Success Center offering academic support services to student-athletes.

DUTIES AND RESPONSIBILITIES
This position reports directly to the Director of Retention and to the Coordinator of Academic Counseling.

The duties and responsibilities for this position include:

Other duties include:

QUALIFICATION REQUIREMENTS
Master’s degree in a related field is required.  Professional experience in intercollegiate athletics is desirable, direct experience with academic counseling is ideal.  Excellent communication skills, both written and oral, and the ability to work occasional nights and weekends is required.

APPLICATIONS
Review of applications will begin on August 1, 2014, and continue until the position is filled.  Send cover letter, résumé with references, and three letters of recommendation to:

Barbara Michaelides, Director of Retention
Clarke M. Williams Student Success Center
University of Louisiana at Monroe
700 University Avenue
Monroe, Louisiana 71209-1196

or electronic submission of materials to:

pate@ulm.edu

The University of Louisiana at Monroe is an Equal Opportunity/Affirmative Action Employer



POSITION ANNOUNCEMENT:
Property Control Manager (5255)

DEPARTMENT:
Property Control

Immediate Supervisor: Assistant Director of Physical Plant

GENERAL FUNCTION:
The primary duties of the Property Control Manager are management of the University's property, oversight of the procedures for the accountability of non-expendable property purchased by or donated to the University, assurance of compliance with State of Louisiana regulations governing surplus property, management of the Property Control warehouse and disposition of worn out/surplus property on behalf of the University, and direct supervision and management of the Property Control Department. The Property Control Manager schedules and conducts departmental inventories and maintains a database of movable property.

MINIMUM ACCEPTABLE QUALIFICATIONS:
Education: High school diploma or equivalent required. Higher education course work in accounting, business, etc. a plus. College degree preferred.

Experience: At least three years experience in responsible supervisory positions in inventory management, property control, or a related area is required. Experience in hazardous waste safety management, industrial safety, or a related area is preferred.

Skills: Administrative and supervisory skills are required. Effective oral and written communication skills are required.

Effort: Requires daily lifting and moving of office equipment such as desks, file cabinets, bookcases, etc., weighing up to 100 pounds.

License: Requires a valid Louisiana driver's license

ESSENTIAL DUTIES AND RESPONSIBILITIES:
1. Reduces the potential for the loss or misappropriation of non-expendable University property by establishing procedures for the receipt, tagging, distribution and subsequent accountability of property purchased by or donated to the University, scheduling and conducting annual inventories, resolving discrepancies between inventory reports and actual on-hand property, and adjusting inventory records to reflect property accountability.

2. Assures the security of new University property by assuring established policies and procedures regarding identification and documentation are followed, and securing newly delivered items from misappropriation, damage, and theft from arrival through documented delivery to the department that is purchasing the item.

3. Ensures that the University complies with the State of Louisiana requirements regarding accountability of state property by establishing a schedule for annual departmental inventories, updating property lists, and maintaining auditable inventory records.

4. Prevents institutional liability and ensures compliance with State of Louisiana regulations governing surplus property by enforcing State of Louisiana procedures for the disposition of surplus property and maintaining accountability of property.

5. Ensures that the Property Control Office has an accurate inventory of non-expendable University property by maintaining an up-to-date computer database which lists the type and cost of all property purchased by or donated to the University, as well as the department which received the property and its location, and reconciling the inventory database with the records of expenditures for property.

6. Facilitates the generation of revenues for the University from the sale of scrap metal.

7. Provides property management for all University departments by transporting or arranging for the transport of worn out/surplus property to the University's warehouse, warehousing surplus property, determining if surplus property should be issued to another department, delivering property to users, and maintaining accurate inventory records of property stored in the warehouse.

8. Assists faculty in completing grant proposals for scholarly activities by providing them with detailed information regarding the on-hand inventory, by make and model, of scientific, research, testing, educational, data processing, and similar equipment which is a requirement of grant proposal requests.

9. Assists University departments in obtaining property from Louisiana Property Assistance Agency by serving as a liaison with the state office authorized to make purchases for the University.

10. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses when required.

SUPERVISION:
The Property Control Manager is supervised by the Assistant Director of Physical Plant and supervises student, full-time, and part-time employees in the Property Control and Moving Crew/Setups departments.

SALARY:
Commensurate with experience

CLOSING DATE:
Review of applications will begin on January 15, 2014 and will continue until the position is filled.

APPLICATIONS:
Send letter, resume, three letters of recommendation to:

Physical Plant
The University of Louisiana at Monroe
501 Warhawk Way
Monroe, Louisiana 71209

Telephone: (318) 342- 5170

The University of Louisiana at Monroe is an Equal Opportunity/Affirmative Action Employer.

 

  


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