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ULM Unclassified Staff Position Announcements


Executive Director for Foundation and Alumni Relations – the University of Louisiana at Monroe (5291))

General Duties:

The Executive Director for Foundation and Alumni Relations is responsible for and provides leadership, planning, coordination and management of all foundation, development, and alumni affairs activities.   The Executive Director of Foundation and Alumni Relations serves as the Executive Director of the ULM Foundation and is the chief administrator of the Development, Foundation, and Alumni offices. The Executive Director is responsible for coordinating with the academic, athletic and administrative components of the University in the planning, implementation, and evaluation of all of the University’s fundraising programs. These efforts require that the Executive Director actively represent the University in the community and have multiple involvements with the Alumni and Foundation Boards as well as with other volunteers.

The Executive Director is expected to participate as a member of the University’s senior staff in the areas of policy development and strategic planning.

  • Provide leadership, vision, and the effective management necessary to take the Development and Alumni programs to a level commensurate with the University’s most distinguished peers.
  • Develop, monitor, and execute the strategic plans for the Foundation and the Alumni Association.
  • Oversee the development of a strong management structure within the Foundation, Development, and Alumni offices that enables the recruitment, professional growth, and retention of talented staff.
  • Supervise and lead the staff to identify, cultivate, solicit, and steward private gifts for the University.
  • Ensure the successful achievement of fundraising goals by engaging alumni, friends, corporations, foundations, and influential leaders in support of the University.
  • Build and strengthen relationships with the Foundation Board of Trustees and the Alumni Board of Directors.
  • Play a key role in continually renewing the Alumni and Foundation Boards through the identification and recruitment of new members.
  • Assume responsibility for the integrity and legality of all fiscal and accounting practices.
  • Work closely with the University president and guide, direct, coordinate and support all of the president’s fundraising activities.
  • Develop strong relations with the University’s senior management and deans, and provide coordination and support for their development activities.
  • Oversee the growth and management of the Foundation’s and Alumni Association’s assets.
  • Secure continued investment in and implementation of best practices in all of the Foundation and Alumni activities.
  • Serve as a spokesperson to all internal and external constituents on the relevance and importance of the Foundation’s and Alumni Association’s work.
  • Establish the necessary accountability and stewardship systems within the development and alumni operations to insure proper reporting to donors and to the appropriate Alumni, Foundation, and University constituents.
  • Develop and maintain donor tracking and donor prospecting systems within Foundation and Alumni operations to ensure identification, coordination, and efficient responsiveness to all private giving to the University.


  • Bachelor’s degree is required, master’s degree preferred.
  • Higher education experience with at least 3 to 5 years of progressively responsible experience in development.
  • A demonstrated track record of prospecting, building donor relationships, soliciting, and closing major gifts.
  • Excellent communication, interpersonal and time management skills.

Commensurate with experience.


Application should include a letter outlining the applicant’s background, qualifications and vision for this position, curriculum vita/resume, and contact information for five professional references. Review of applications will begin immediately and continue until the position is filled. For fullest consideration, please send materials by May 16, 2014. Send materials to:

Dr. Stephen Richters, Executive Vice President
Library Suite 605
The University of Louisiana at Monroe
700 University Avenue
Monroe, Louisiana 71209

The University of Louisiana at Monroe is an Equal Opportunity/Affirmative Action Employer.





This is a professional staff position which serves as an Event and Scheduling Administrator in the President’s Office.   Responsibilities include:

  • Organizes and maintains special events for president and executive staff including business, social and cultural activities requiring the president’s involvement
  • Coordinates caterers, venue, mailings, and notifications for special events (game-day guests, president’s home receptions, VIP receptions, and other events as assigned)
  • Works with departments, colleges and VPs to assure all appropriate individuals are included as appropriate
  • Represents the president, as appropriate, with community, legislative and university constituents. ( night and weekend hours may be required)
  • Reconciles President’s ARAMARK catering account
  • Develops and maintains databases for individuals and agencies who collaborate, partner and support ULM
  • Coordinates travel arrangements for President/spouse. Reconciles receipts and prepares travel reimbursements
  • Performs research which assists president in preparation for presentations, speeches, drafting correspondence as assigned. Includes collecting and analyzing information; initiating telecommunications
  • Organizes president’s schedule by planning and scheduling meetings, conferences, teleconferences, and travel
  • Works closely with President to ensure the Office of the President runs smoothly
  • Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries
  • Maintains critical documents essential to the effectiveness of the President. This includes assuring historical and current documentation is accurate and readily available as required
  • Participates as president’s representative on assigned committees
  • Prepares and updates contacts , i.e., legislatures, Sun Belt Conference
  • Supervises student assistants by assigning tasks, scheduling hours, etc.
  • Other responsibilities as assigned
  • Reports directly to the university President


Bachelor’s degree is required

  • Proficiency in Microsoft Office
  • Excellent verbal and written skills
  • Strong organizational and interpersonal skills
  • Marketing experience preferred


Minimum of three years working in a large organization where individual’s responsibilities included coordination of schedules, events and/or activities. Previous job experience must verify individual’s ability to communicate with individuals at all organizational levels effectively.


Salary will be competitive and commensurate with the qualifications and experience.   Comprehensive benefits included.


Review of applications will begin immediately and will continue until position is filled. Send letter of interest, resume, salary expectations, and the name, addresses, and telephone numbers of three professional references to:

Human Resources

University of Louisiana at Monroe

700 University Avenue

Monroe, LA 71209



The University is an Equal Opportunity/Affirmative Action Employer


College of Pharmacy, Department of Health & Hospitals (DHH) Contract

May include, but are not limited to:
1. Processing PA requests submitted by physicians or their agents via phone, fax, mail, or web application by utilizing submitted clinical information to issue an approval or denial of the request as determined by the policies established by DHH.
2. Working to resolve PA requests using professional judgment with the ultimate goal of achieving a positive outcome for the patient while adhering to DHH policies.
3. Conducting clinical research to resolve PA issues.
4. Participating in special projects such as personnel committees, campus activities, research assignments, etc..
5. Being courteous and respectful to callers, co-workers, and recipients at all times while projecting a positive image for Louisiana Medicaid, ULM, the College of Pharmacy, and DHH.
6. Adhering to all HIPAA requirements by keeping any and all information related to work with the Louisiana Medicaid program confidential at all times, including, but not limited to, items such as recipient numbers, birth dates, social security numbers, names and addresses, etc..
7. Maintaining complete confidentiality regarding policies, procedures, and daily operations of Louisiana Medicaid PA Program.
8. Complying with all security policies and procedures, such as registering visitors, ensuring that exterior doors are secure, etc.
9. Complying with all University, College and Office policies and procedures.

1. Be a graduate from an ACPE accredited School of Pharmacy with a B.S. degree or higher.
2. Hold a current Louisiana Pharmacy License maintained in good standing.
3. Be computer literate with a moderate amount of computer experience.
4. Be able to speak English fluently and communicate with written English.
5. Be available for work during PA Call Center hours of operation.
6. Must have good interpersonal communication skills for interacting with physicians, physician representatives, and recipients.
7. Must be able to sit for extended periods of time in a confined space.
8. Must have the ability to maintain cooperative working relationships with those contacted in the course of daily work activities, including co-workers, callers, supervisors, etc..
9. Must be willing to complete specified educational component as a requirement for participation in pharmaceutical care management programs, upon request from the College of Pharmacy.

Commensurate with education and experience.

Interested applicants should submit a cover letter, resume, and three references to:

Melissa Dear, Director, Prior Authorization
Medicaid Prior Authorization Program
1800 Bienville Drive, Room, 270
Monroe, LA 71201

Electronic submissions acceptable: dear@ulm.edu  

The University of Louisiana at Monroe is an Equal Opportunity/Affirmative Action Employer.


Associate Controller (5283)


The primary duties of this position are to produce all financial reports necessary for internal and external customers. These include, but are not limited to quarterly board reports and projections, fiscal year annual financial reports (statements, notes and schedules), annual athletic report and any other miscellaneous reports requested by the Controller or Chief Business Officer. This position has supervisory duties over the general accounting area of the Controller’s office.


Requirements include a Bachelor’s degree in Accounting with at least 5 years of experience in the accounting field working with reporting and experience with Word and Excel. CPA preferred. Preference will be given to candidates who have strong financial reporting and higher education experience.


Commensurate with experience


Review of applications will begin on April 1, 2014 and will continue until the position is filled. Send letter, resume, and three letters of recommendation to:

Controller’s Office

The University of Louisiana at Monroe

700 University Avenue

Monroe, LA 71209-2200

Attention: Nicole Walker


Telephone: (318) 342-1040


The University of Louisiana at Monroe is an Equal Opportunity/Affirmative Action Employer



Internal Counsel/EEO Administrator (5217)

Position Summary: Serves ULM in the capacity of Internal Counsel/EEO Administrator.

Education Required: Juris Doctorate

Experience Required: Minimum three years’ experience in law/policy related matters. Candidates must prove experience in policy development, review and execution. In addition, candidates must show strong experiences in legal and policy research.

Other Requirements: Must be proficient in use of Microsoft Office related software. Applicant must provide evidence of proven ability to work with a diverse group of employees/administrators/external constituents.

Duties and Responsibilities:

  • Serves as the University’s Internal Counsel, EEO/Title IX Coordinator. Adjudicates EEO/ADA employment and other related issues filed by applicants, employees and/or students. Adjudicates employment issues filed by employees in protected groups based on race, sex, age, color, religion, national origin, disability etc.
  • Must assure university policies and procedures related to these matters are current and followed.
  • May represent before quasi-judicial or administrative agencies of government such as civil service hearings, EEO, Office of Civil Rights, U.S. Department of Justice, where applicable.
  • Shall be primary contact with external counsel in the research, compilation of documents and research as may be necessary.
  • Serves on Committees to hear unclassified staff and faculty grievances.
  • Coordinates hearings and assures compliance with appropriate laws.
  • Serves where appropriate as hearing officer in various employment related matters.
  • Must maintain current knowledge of U.S. Constitution, state constitution, state laws, Civil Service Rules, decisions and ordinances on quasi-judicial bodies.
  • Reviews and makes recommendations for revisions to university and departmental rules and regulations.
  • Serves as a resource to employees regarding their rights and benefits and advises on how rules apply to individual situations.
  • Schedules hearings, counsels parties, and administers oaths to prepare for formal hearings.
  • Assists in the preparation of external contracts entered into by the university. Shall be knowledgeable of guidelines as stipulated by Louisiana’s Office of Contractual Review.
  • Assists various administrators in the review of various contracts and provides advice in assuring intent of contract is realized.
  • Works closely with Purchasing and Human Resources functions.
  • Serves as a member of the President’s Executive and Administrative Councils
  • Other duties and responsibilities as assigned by the President
  • Collaborates and provides research assistance to athletic compliance personnel
  • Reports to: University President


Review of applications will begin immediately and will continue until position is filled. Qualified applicants should send a letter of application, resume, and three current job-specific letters of recommendation to:

Dr. William Graves

Chief Business Officer

University of Louisiana at Monroe

700 University Avenue

Library, Suite 623

Monroe, LA 71209



The University of Louisiana at Monroe is an Equal Opportunity / Affirmative Action Employer.




Lock-In Case Manager/Coordinator (Louisiana Medicaid Program). One part-time position is available (5237).



Office of Outcomes Research and Evaluation

College of Pharmacy

University of Louisiana at Monroe



Lock-In Case Manager/Coordinator is a part-time unclassified staff position.

Responsibilities include, but are not limited to, the following:

  • Generate letters to notify recipients that they have been selected for the Lock-In Program.
  • Explain the program to recipients and discuss Lock-In process.
  • Provide help to recipients in selecting primary care providers, specialists, and/or pharmacies.
  • Answer recipient questions regarding Lock-In appeal process.
  • Assist the Louisiana Medicaid Program on appeals and appeal hearings; compile documentation for use in appeal hearings.
  • Communicate with primary care providers, specialists, pharmacies, recipients, fiscal intermediary and Louisiana Medicaid about the Lock-In process via phone, fax, and/or emails.
  • Serve as coordinator/manager for assigned caseload, monitoring progress and documenting communication in case record.
  • Update internal electronic database related to the Louisiana Medicaid Lock-In recipients.
  • Be able to travel in state for training and/or appeals.
  • Participate in disaster relief activities at the request of Louisiana Medicaid Program, Department of Health and Hospitals, or ULM College of Pharmacy.
  • Perform other duties as assigned.



Lock-In Case Manager/Coordinator should have the following qualifications and skills:

  • A bachelor’s degree or above preferred.
  • Proficiency in word processing, spreadsheet, database, and presentation software.
  • Strong communication skills, both verbal and written.
  • Attention to detail in processing paperwork and following mandates for state policies and procedures related to Louisiana Medicaid Lock-In Program.
  • Ability to work well as part of a team to facilitate effective and efficient communication and cooperation among all personnel.
  • Strong work ethic that ensures dependability and responsibility for assigned duties.
  • Ability to organize and manage information for efficient access and reporting.
  • Education and/or experience in social work, psychology, customer service, human resources, teaching, call center or related field highly desirable.



Commensurate with qualifications.



The position appointment will start on or after March 1, 2014.



A review of applications will begin immediately and continue until the position is filled.



Send a letter of interest, a resume, and contact information for three references to:


Kimberly Talbot

Office of Outcomes Research and Evaluation

ULM College of Pharmacy

1800 Bienville Drive Monroe, LA 71201


Applications may also be submitted electronically to: talbot@ulm.edu.


The University of Louisiana at Monroe is an Equal Opportunity / Affirmative Action Employer.




Associate State Director – Louisiana SBDC (5258)



Louisiana Small Business Development Center/State Office



The Associate State Director of the Louisiana SBDC will be responsible for the design, implementation, and review of programs to enhance the delivery of services to small businesses in Louisiana by the LSBDC Network.


This position will be based in Baton Rouge, Louisiana.



Candidate should have a Master’s Degree (or work experience equivalent) with significant course work in business and three or more years of successful experience in a major decision making position with personnel management and operational responsibilities.


Other qualifications may include experience as a small business owner, experience managing federal grants, and experience working with programs designed to assist small businesses at the federal, state, and local levels. Experience with “Baldridge” quality program review and technology consulting as well as knowledge of technology-related programs is desirable.



Commensurate with experience.



Review of applications will begin on February 3, 2014, and will continue until the position is filled or until February 28, 2014.



Send letter, resume, and three letters of recommendation to:

Rande Kessler, State Director

Louisiana SBDC

700 University Avenue, Stubbs Hall 217

Monroe, LA 71209


By email to:



The University of Louisiana at Monroe is an Equal Opportunity / Affirmative Action Employer.



Assistant Athletic Director of Compliance (5257)

The Assistant Athletic Director of Compliance reports directly to the President of the University.

Serves at the will of the Board of Supervisors. This position is a 12-month professional staff, unclassified position.

President’s Office

Primary responsibilities include:

• Coordination and administration of various aspects of the compliance program to ensure compliance with NCAA and Sun Belt Conference rules and regulations.
• Manage the staff and the operating budget for the area of Compliance Services.
• Coordinate and monitor all aspects of the NCAA Academic Performance Program and assist with the certification of eligibility.
• Administer a comprehensive rules education program for coaches, staff, student-athletes, and boosters.
• Investigate potential violations of NCAA rules and submit required reports to the conference office and the NCAA.
• Compile and submit required NCAA reports, to include the annual sports sponsorship and demographic report and the revenue distribution reports.
• Research and prepare various waiver requests to the NCAA and Sun Belt Conference.
• Serve as a liaison to the Student Success Center, Office of the Registrar, Office of Financial Aid, Office of Recruitment and Admissions, the Office of Enrollment Management, Residential Life, and Office of Student Affairs.
• Oversee the distribution of the NCAA Student-Athlete Opportunity Fund and the institutional summer and exhausted eligibility/degree completion aid.
• Create and annually edit the Student-Athlete Handbook.
• Other duties as assigned.

Bachelor’s Degree required, Master’s degree preferred. Minimum of three-to-five years of compliance experience in intercollegiate athletics administration at the NCAA Division I level preferred.

Demonstrate a thorough knowledge of NCAA rules and regulations. Experience with technology systems, including, but not limited to, Banner, NCAA Compliance Assistant, NCAA LSDBi, and other NCAA Connect Applications preferred. This position will require some night and weekend work.

Commensurate with experience.

Applications will be accepted until the position is filled. Qualified applicants should send a letter of application, resume, and three current job-specific letter of recommendations to:

Mr. Brett Bennett
Faculty Athletics Representative
Nursing Bldg 321-E
University of Louisiana at Monroe
700 University Avenue
Monroe, LA 71209

The University of Louisiana at Monroe is an Equal Opportunity / Affirmative Action Employer.




Property Control Manager (5255)


Property Control

Immediate Supervisor: Assistant Director of Physical Plant


The primary duties of the Property Control Manager are management of the University's property, oversight of the procedures for the accountability of non-expendable property purchased by or donated to the University, assurance of compliance with State of Louisiana regulations governing surplus property, management of the Property Control warehouse and disposition of worn out/surplus property on behalf of the University, and direct supervision and management of the Property Control Department. The Property Control Manager schedules and conducts departmental inventories and maintains a database of movable property.


Education: High school diploma or equivalent required. Higher education course work in accounting, business, etc. a plus. College degree preferred.

Experience: At least three years experience in responsible supervisory positions in inventory management, property control, or a related area is required. Experience in hazardous waste safety management, industrial safety, or a related area is preferred.

Skills: Administrative and supervisory skills are required. Effective oral and written communication skills are required.

Effort: Requires daily lifting and moving of office equipment such as desks, file cabinets, bookcases, etc., weighing up to 100 pounds.

License: Requires a valid Louisiana driver's license


1. Reduces the potential for the loss or misappropriation of non-expendable University property by establishing procedures for the receipt, tagging, distribution and subsequent accountability of property purchased by or donated to the University, scheduling and conducting annual inventories, resolving discrepancies between inventory reports and actual on-hand property, and adjusting inventory records to reflect property accountability.

2. Assures the security of new University property by assuring established policies and procedures regarding identification and documentation are followed, and securing newly delivered items from misappropriation, damage, and theft from arrival through documented delivery to the department that is purchasing the item.

3. Ensures that the University complies with the State of Louisiana requirements regarding accountability of state property by establishing a schedule for annual departmental inventories, updating property lists, and maintaining auditable inventory records.

4. Prevents institutional liability and ensures compliance with State of Louisiana regulations governing surplus property by enforcing State of Louisiana procedures for the disposition of surplus property and maintaining accountability of property.

5. Ensures that the Property Control Office has an accurate inventory of non-expendable University property by maintaining an up-to-date computer database which lists the type and cost of all property purchased by or donated to the University, as well as the department which received the property and its location, and reconciling the inventory database with the records of expenditures for property.

6. Facilitates the generation of revenues for the University from the sale of scrap metal.

7. Provides property management for all University departments by transporting or arranging for the transport of worn out/surplus property to the University's warehouse, warehousing surplus property, determining if surplus property should be issued to another department, delivering property to users, and maintaining accurate inventory records of property stored in the warehouse.

8. Assists faculty in completing grant proposals for scholarly activities by providing them with detailed information regarding the on-hand inventory, by make and model, of scientific, research, testing, educational, data processing, and similar equipment which is a requirement of grant proposal requests.

9. Assists University departments in obtaining property from Louisiana Property Assistance Agency by serving as a liaison with the state office authorized to make purchases for the University.

10. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses when required.


The Property Control Manager is supervised by the Assistant Director of Physical Plant and supervises student, full-time, and part-time employees in the Property Control and Moving Crew/Setups departments.


Commensurate with experience


Review of applications will begin on January 15, 2014 and will continue until the position is filled.


Send letter, resume, three letters of recommendation to:

Physical Plant

The University of Louisiana at Monroe

501 Warhawk Way

Monroe, Louisiana 71209

Telephone: (318) 342- 5170

The University of Louisiana at Monroe is an Equal Opportunity  / Affirmative Action Employer.




Director of Financial Aid Services (5235)

Financial Aid/Enrollment Management

Interprets financial aid regulations, and develops related internal policies and procedures conforming to all federal, state, and professional standards to ensure students are awarded financial aid. The director will supervise, direct, and administer a comprehensive financial aid program.

The candidate must have at least a bachelor’s degree; master’s degree preferred. 3-5 years of leadership experience in a financial aid office. Exhibit a comprehensive knowledge of all federal and state funding sources and their policies, regulations, and guidelines. Prior experience managing Title IV funds and programs. Experience working with financial aid computer systems and software (Banner preferred). Supervisory experience.

Commensurate with experience.

Review of applications will begin November 19, 2013 and will continue until the position is filled.

Send letter, resume, three letters of recommendation to:

The University of Louisiana at Monroe
Executive Vice President
700 University Avenue
Monroe, LA 71209
ATTN: Sheila Mahon

Telephone: (318) 342-1070

For a more detailed job description email Lisa Miller at lmiller@ulm.edu

The University of Louisiana at Monroe is an Equal Opportunity / Affirmative Action Employer.