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University Planning & Analysis

Data Requests

Updated: 8/23/2011

University Planning and Analysis utilizes student records to provide summary-level statistics for State and Federal reporting, as well as for release to university administrators and offices as needed for official use.

UPA may also provide unit-level data for State and Federal reporting and for official us as needed by university administrators and other offices.

All requests for data are made to the UPA staff, in writing through the data request form located on our website, in such a manner that expresses needed information, timelines, and purpose. Should your request be required on a continual basis, please notate on your request the frequency of this request.

All requests outside of the university and not part of standard reporting requirements (i.e., IPEDS, U.S.News, Board of Regents) must be approved by the University Registrar to ensure compliance with FERPA regulations. Please note that these requests are completed only after all official business has been completed. These requests are guided by policies addressed within the Freedom of Information Act and may be subject to processing and delivery fees.

UPA is sensitive to both privacy of information and the university's need to adequately evaluate student and program success. Therefore, UPA follows University policy for the release of information. Please note: University Planning and Analysis does not enter or edit information directly on the main University database (Sungard CICSPLUS).

Dissemination of information from UPA is dependent upon the requestors' needs and capabilities. This may include ePrint document delivery, email, hard copy, or CD. NOTE: Some state and federal reports require the use of SSNs. This data is transferred only through secure FTP connections.

The UPA staff understands the need for data in a timely manner. Please allow a minimum of 2 weeks for the processing of all data requests. In cases where additional time and effort are needed to complete the request, i.e., writing a new computer program, the request will be evaluated and assessed accordingly. Due to workload and limited resources, UPA may not be able to fulfill every data request.

Click Here to Submit Data Request