ULM Safety Manual - Table of Contents


The majority of the hazardous chemicals used and stored at the University of Louisiana at Monroe are normally below the reportable quantities as prescribed by the Environmental Protection Agency and the Louisiana Department of Environmental Quality.  In keeping with the intent of the Right- to-Know legislation, ULM has established the Hazardous Communication Program ( 29 CFR- Code of Federal Regulations 1910.1200) and OSHA's Laboratory Standard (29 CFR 1910.1450- Chemical Hygiene Plan).  Theses programs are implemented to provide appropriate knowledge to students, faculty, visitors, and employees of proper safety practices when working in areas where exposure to hazardous chemicals is a safety consideration.


This purpose of the hazard communication program is to effectively inform ULM employees of all potential or existing chemical hazards. The method used to effectively inform employees includes:

  1. Material safety data sheets (MSDS's)
  2. Container labeling and other forms of warning
  3. Employee education and training.

Proper handling, storage, and disposal requirements are outlined in the Chemical Hygiene Plan located in the ULM Safety Manual.


Foremen, supervisors, lab managers or their representatives shall:

  1. Compose and maintain an up-to-date list of all hazardous materials in his/ her area of responsibility.
  2. Provide the list of hazardous materials to the Environmental Health and Safety Office with appropriate updates (at least annually).
  3. Ensure all hazardous materials are properly labeled.
  4. Provide safety instructions to employees/ students covering proper handling, health considerations, storage, emergency response and disposition of hazardous material<> using the information provided by chemical manufacturers and distributors<> on material safety data sheets (MSDS's).


A Material Safety Data Sheet is a written information sheet  about a specific hazardous chemical. All chemical manufacturers and distributors must obtain or develop a MSDS for each hazardous material they produce or import. A hazardous material is one that is either a physical hazard (i.e., flammable, oxidizer, etc.) or a health hazard (cause acute or chronic health effects).

Foremen, supervisors,  lab managers or their representatives will maintain the MSDS files of all hazardous materials used or handled within their area of responsibility; review each data sheet to make sure it is complete, and replace old data sheets with the new ones that accompany shipments of materials. One indication that the MSDS might be obsolete is the date.  If the data sheet is more than three years old then chances are there is a more current version.  In the case of an outdated MSDS,  every attempt should be made to obtain a more recent copy.

Employees have the right to obtain copies of any MSDS(s) and/ or list(s) of hazardous chemicals. 

OSHA's Hazard Communication Standard specifies certain information that must be included in MSDSs, but does not require that any particular format be followed in presenting this information.  All MSDS's are required to contain:

< style="font-family: Helvetica,Arial,sans-serif;">Identity used on the label

Hazardous Ingredients- chemical and common names of all ingredients which have been determined to be a physical and/ or health hazard.

Physical/ Chemical Characteristics- boiling point, vapor pressure, vapor density, specific gravity, water solubility, melting point, appearance and color

Fire and Explosion Data- flash point special firefighting procedures, unusual fire and explosion hazardsReactivity Data- stability, incompatability, hazardous decomposition byproducts

Health Hazard Data- routes of entry into the body, carcinogenicity, sign and symptoms of exposure, emergency first aid procedures

Control Measures-  respiratory protection, ventilation, protective gloves, eye protection, other protective clothing and/or equipment, work/ hygienic/ maintenance practices

Spill Procedures

Waste Disposal

Transportation and Regulatory Data

Date of preparation of the material safety data sheet or the last change to it.

Name, address, and telephone number of the chemical manufacturer, importer, employer, or other responsible party.

Glossary of Terms Used on a MSDS:


Chemical manufacturers, importers, and distributors provide labels, tags, or other markings for containers of hazardous chemicals. This identification includes the following information:

  1. Identification of the hazardous chemical
  2. Appropriate hazard warnings
  3. Name and address of the chemical manufacturer, distributor, or other responsible party.
ULM, in accordance with state and federal regulations, requires that containers of hazardous materials in the workplace be labeled, tagged, or marked with the identity of the hazardous chemical and appropriate hazard warning. Labels provide an immediate source of information and should not under any circumstance be removed or defaced.

Portable containers of hazardous chemicals do not have to be labeled if they contain chemicals transferred from labeled containers, and which are intended only for the immediate use of the employee who performs the transfer.  "Immediate use" in this case means "that the hazardous chemical will be under the control of and used only by the person who transfers it from a labeled container and only within the work shift in which it is transferred." If the hazardous material is going to be in the container after the employee who filled it leaves work, or if another employee is going to use the material, it must be labeled.  However, it would be in everyone's best interest if all containers, even portable containers, were labeled.  When an employee fills a portable container, a simple piece of masking tape with the name of the material and its primary hazard will suffice as a temporary label.

All labels on incoming containers must not be defaced in any way. Missing or defaced labels must be immediately reported to supervisors so appropriate labels can be reapplied immediately.


Information, education and training shall be provided by foremen, supervisors, lab managers or their representatives to personnel and students in accordance with this standard. Employees who are new to the work environment or instructional area or may receive a change in work procedures that would include application of new or unfamiliar hazardous materials will be trained to work with them. Training will be documented and kept on file. The Environmental Health & Safety Office will be glad to assist in training involving the hazard communication program.


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ULM Safety Manual - Table of Contents