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Graduate assistants are appointed across a variety of academic and non-academic departments. These appointments follow the University calendar and can be assigned during Fall semester, Spring semester, Summer I and Summer II terms, Maymester, and Winter intersessions.Students must be enrolled in graduate classes to be considered for graduate assistantships (see eligibility and appointment process). Graduate Assistantships are competitive and a privilege; students given this opportunity will adhere to the following policies while maintaining excellent academic standing.
To be eligible for a graduate assistantship, applicants must be regularly admitted to a degree program. Students who are conditionally admitted are not eligible for assistantships unless their deficiencies are undergraduate prerequisites. Provisionally admitted and non-degree students are not eligible to apply for assistantships.
Applicants must have an undergraduate GPA of 2.5 or higher. Applicants with previous graduate coursework must have a graduate GPA of 3.0 or higher.
Students interested in applying for a graduate assistantship must submit an application
form and three letters of recommendation to the department or program in which an
assistantship is desired. Applications should not be made to the Graduate School. Application review and interviews are completed by the hiring program/department.
Once a candidate is selected, a Graduate Assistant Requestwill be submitted to the director of the Graduate School for final approval. Once approval is granted by the Graduate School, an acceptance letter must be signed by the candidate. This letter outlines the responsibilities, type of assistantship, and compensation offered through the assistantship and must be returned to the Graduate School before the candidate begins work or any tuition waivers are applied. Some departments have specific requirements for their graduate assistants beyond the Graduate School minimums; each applicant should inquire with the hiring supervisor regarding additional requirements. Note: although the Graduate Assistant Application is often submitted with regular admissions materials, this is not a guarantee that an assistantship will be awarded. The graduate assistant appointment process is completely separate from the ULM Graduate School application process.
Reappointment is contingent upon two criteria: the graduate assistant making satisfactory academic progress, and satisfactory completion of work duties. Graduate assistants are required to maintain a cumulative GPA of 3.00 and above, and must not earn more than one grade of C in their graduate coursework.
Graduate assistants are expected to earn no fewer than nine semester hours of credit toward their graduate degree (12 hours for students in pharmacy) during a regular semester, at least six of which must be at the graduate level.
During each summer term, May and winter intersessions, three semester hours of credit are required per term or per intersession. Appropriate courses include:
1) Those which are required for the student’s graduate degree;
2) Those which have been identified as deficiencies/prerequisites and are included on the graduate student’s approved degree plan.
All graduate assistant appointments include 20 hours of work per week under the direction of the student’s supervisor. Graduate assistants are not permitted to hold any other on-campus employment or second graduate assistantship.
During published student breaks, graduate assistants may not be asked to work. For unexpected University closures, graduate assistants will not be expected to make up time missed.
University graduate assistantships feature a base compensation package that includes a full tuition waiver and out-of-state fee waiver. Students are also awarded a base stipend of at least $3,000 per regular term, $800 per summer term and a minimum of $600 for intersessions .
Graduate assistants are required to pay all student assessed fees including general fees, activity fees, ID validation fees, technology fees, vehicle registration fees, international student service fees, and insurance fees.
All graduate assistants must attend the Graduate Assistant Orientation the semester
in which they receive the appointment, and then at least once per academic year thereafter.
Orientation is typically held the first week of classes and several sessions are offered
to accommodate varying schedules. If orientation is not attended, both the graduate
assistant position and tuition waiver is subject to revocation.
The University provides a number of laboratory, non-teaching, and research graduate work-study positions. To be eligible for graduate work-study the applicant must be eligible for Graduate School enrollment and is required to be in or eligible for admission to a specific graduate degree program. Applicants admitted conditionally are also eligible, but provisional and non-degree students are not eligible for graduate work-study.
Applications for graduate work-study may be obtained from the Office of Graduate Studies and Research, The University of Louisiana at Monroe, Monroe, Louisiana 71209-0600. Completed application forms for graduate work-study are to be filed with the Head of the Department to which the applicant desires assignment. Transcripts and three letters of recommendation are required. International students seeking graduate work-study positions must be able to demonstrate adequate communication skills.
Students are expected to work 20 hours per week during the regular semester or summer term in which they hold a graduate work-study position. They may not hold a concurrent graduate assistantship or another graduate work-study position.
The stipend for graduate work-study is $2,240 for a regular semester and $800 for a summer session. The out-of-state fee is waived for the regular semester or summer session during which a student holds a graduate work-study position. The out-of-state fee is also waived for the summer term following the spring semester in which a graduate work-study position is held if the student does not graduate that semester. Graduate work-study students are required to pay in-state tuition, general fee, activity fee, ID validation fee, technology fee, and if applicable, vehicle registration fee and international student service and insurance fees.
Graduate work-study students are expected to earn not less than nine (9) semester hours of credit toward their graduate degrees (twelve semester hours in the College of Pharmacy) during a regular semester and not less than three (3) hours of credit during a summer term or intersession. Appropriate courses include (1) those which are required for the degree and, if applicable, (2) those courses designated by the department and/or the student's graduate committee as deficiencies or prerequisites which are included on the graduate student's approved degree plan. Exceptions, for unusual circumstances, must be recommended, in writing, by the appropriate academic dean or university administrator and approved by the Director of Graduate Studies and Research.
All graduate work-study students are encouraged to register for classes during the regularly scheduled online registration period.
Reappointment is contingent, in part, upon continued eligibility for graduate enrollment, satisfactory progress toward meeting degree requirements, and satisfactory performance of duties. Graduate work-study students are expected to complete their degree programs in a timely fashion - in general, two years for a master's degree and four years for a doctoral degree.