|Student Forms and Resources||Supervisor Forms and Documents|
|Application Form [pdf]||GA Budget Sheet [pdf]|
|Recommendation Letter Form [pdf]||GA Request Form [pdf]|
|GA Orientation Presentation [pptx]||GA Appointment Letter Template [doc]|
|Link to GA Time Sheets|
The Graduate School at the University of Louisiana at Monroe approves the appointment of more than 200 graduate assistants each year. Graduate assistants are appointed across a variety of academic and non-academic departments, and come in the form of teaching or research assignments. These appointments follow the University calendar and can be assigned during Fall, Spring, Summer I and Summer II semesters. There are no graduate assistantships during the Winter and May intersessions, nor are there any positions that are part time or unpaid. The Graduate School considers assistantships to be a privilege; students given this opportunity will work to remain in accordance with the following policies while maintaining excellent academic standing.
To be eligible to hold a graduate assistantship, applicants must also be eligible for Graduate School enrollment and must be regularly admitted to their degree program. To hold a graduate assistantship, students are required to have a cumulative undergraduate grade-point average of at least 2.50 and a score on the Graduate Record Examination of at least 750. This score must include a minimum 350 breakdown on each the verbal and quantitative portions of the examination.
Applicants admitted conditionally because they lack undergraduate prerequisites are also eligible to hold a graduate assistantship. Students admitted conditionally on the basis of GPA and/or test score requirements, students admitted provisionally, or students who are non-degree seeking are not eligible for a graduate assistantship.
Applicants must submit an application form and three letters or recommendation to the department in which they desire to hold a graduate assistantship. Appointments to graduate assistantships in an academic unit will be made to coincide with the full academic year. Once these materials have been reviewed, the department will make a decision on the applicant and will submit a request to the Dean of the Graduate School for approval of the appointment. Following this approval, an offer will be extended to the student that outlines responsibilities, type of assistantship, and compensation. A written acceptance by the student of the position is required by the Graduate School before the graduate assistant may begin their responsibilities and have their waivers applied.
Reappointment is contingent, in part, upon continued eligibility for graduate enrollment, satisfactory progress toward meeting degree requirements, and satisfactory performance of assistantship duties. Graduate assistants are expected to complete their degree programs in a timely fashion. This is generally considered two years for a master's degree and four years for a doctoral degree.
Graduate assistants are expected to earn no fewer than nine semester hours of credit toward their graduate degree (12 semester hours in the College of Pharmacy) during a regular semester and not less than three hours of credit during a summer session. Appropriate courses include:
1. Those which are required for the student's graduate degree
2. Those which have been identified as deficiencies/prerequisites and are included on the graduate student's approved degree plan.
To hold a graduate assistantship, the prospective student's course load must include at least six hours of graduate-level offerings during a regular semester. Graduate assistants are encouraged to register for classes during the outlined registration schedule.
There are no part-time graduate assistantships. Graduate assistant appointments include 20 work hours per week in the student's designated area under the supervision of a university faculty or staff member. Graduate assistants are not permitted to hold any other on campus employment (including but not limited to student publications, residential advisor, event staff, etc.) or second graduate assistantship.
University graduate assistantships feature a base compensation package that includes a full tuition and out-of-state fee waiver. Students are also awarded a base stipend of at least $2,500 per regular term and $800 per summer term. Many departments offer assistantships with stipends that exceed the departmentally outlined minimum. For more information on stipend amounts, the perspective graduate assistant is encouraged to contact the department in which they are interested in appointment.
Graduate assistants are required to pay student assessed fees, including general fees, activity fees, ID validation fees, technology fees, and if applicable, vehicle registration fees and international student service and insurance fees. As there are no graduate assistantship appointments during the Winter and May inter sessions, tuition and out-of-state fee waivers are not available.
All graduate assistants are required to attend the Graduate Assistant Orientation meeting at least once per academic year, regardless of if new or a reappointment. Failure to attend either the Fall or Spring orientation will result in the graduate assistantship being immediately rescinded and tuition charges being reapplied to the student's account.
The Graduate Assistant Orientation is typically conducted the first day of each semester. If a student is unable to attend on this date due to extenuating circumstances, they are to notify their graduate assistant supervisor and the Graduate School in advance. The student will be expected to attend the mandatory make-up meeting held at a time and location to be announced.
The University provides a number of laboratory, non-teaching, and research graduate work-study positions. To be eligible for graduate work-study the applicant must be eligible for Graduate School enrollment and is required to be in or eligible for admission to a specific graduate degree program. Applicants admitted conditionally are also eligible, but provisional and non-degree students are not eligible for graduate work-study.
Applications for graduate work-study may be obtained from the Office of Graduate Studies and Research, The University of Louisiana at Monroe, Monroe, Louisiana 71209-0600. Completed application forms for graduate work-study are to be filed with the Head of the Department to which the applicant desires assignment. Transcripts and three letters of recommendation are required. International students seeking graduate work-study positions must be able to demonstrate adequate communication skills.
Students are expected to work 20 hours per week during the regular semester or summer session in which they hold a graduate work-study position. They may not hold a concurrent graduate assistantship or another graduate work-study position.
The stipend for graduate work-study is $2,240 for a regular semester and $800 for a summer session. The out-of-state fee is waived for the regular semester or summer session during which a student holds a graduate work-study position. The out-of-state fee is also waived for the summer term following the spring semester in which a graduate work-study position is held if the student does not graduate that semester. Graduate work-study students are required to pay in-state tuition, general fee, activity fee, ID validation fee, technology fee, and if applicable, vehicle registration fee and international student service and insurance fees.
Graduate work-study students are expected to earn not less than nine (9) semester hours of credit toward their graduate degrees (twelve semester hours in the College of Pharmacy) during a regular semester and not less than three (3) hours of credit during a summer session. Appropriate courses include (1) those which are required for the degree and, if applicable, (2) those courses designated by the department and/or the student's graduate committee as deficiencies or prerequisites which are included on the graduate student's approved degree plan. Exceptions, for unusual circumstances, must be recommended, in writing, by the appropriate academic dean or university administrator and approved by the Director of Graduate Studies and Research.
All graduate work-study students are encouraged to register for classes during the regularly scheduled telephone registration period.
Reappointment is contingent, in part, upon continued eligibility for graduate enrollment, satisfactory progress toward meeting degree requirements, and satisfactory performance of duties. Graduate work-study students are expected to complete their degree programs in a timely fashion - in general, two years for a master's degree and four years for a doctoral degree.