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Graduate School

The Graduate Council and Student Appeals

Graduate Council Forms
College Committee Recommendation for Graduate Student Appeal
Recommendation for Time Extension to Complete Degree Requirements
Graduate Faculty Recommendation Form
Graduate Council Appeal Decision

The Graduate Council was formed to enable a cadre of faculty with significant experience and achievement in graduate education to assist in the review and implementation of campus graduate studies issues. Working with the Director of the Graduate School, the Graduate Council serves to assess and implement initiatives that foster successful graduate education involving faculty and students.

In addition to serving as an advisory body, the members of the Graduate Council make recommendations on policies for the Graduate School and serve as the final arbiter for student-related appeals.

Members of the Graduate Council are appointed for three-year terms by the Provost and Vice President for Academic Affairs in consultation with the Director of the Graduate School and the deans of the academic colleges. The appointment of college representatives is made on a staggered basis to maintain continuity of experience.

The Graduate Council meets at a minimum once per month to hear student appeals and approve membership for candidacy for Graduate Faculty positions.

Student Appeals for Admission, Readmission, or Continuance

A graduate student who is denied admission to, or further continuance in, the Graduate School or a specific graduate degree program may appeal for admission or readmission. The following supportive information must be provided:

  1. A personal letter of appeal from the student in which the student builds his/her case for readmission. The student is entirely responsible for generating the letter and its content; and
  2. The student’s scores from the Graduate Record Examination or the Graduate Management Admission Test (MBA only); and
  3. Three letters of support from those who can attest to the student’s scholarly ability and potential. A minimum of one must be from a professor in the student’s program area at ULM. If the letter of support is coming from an educational institution, it should be on official letterhead and must be signed by the recommending party; and
  4. A copy of the student’s official degree plan with unofficial transcripts indicating the grades for all coursework completed; and
  5. Any other evidence of professional competence which will enhance the student’s appeal.

Students who are denied admission to the Graduate School may appeal directly to the Graduate Council. All other students should contact the graduate coordinator from their program to begin the appeal process and the appeal must be evaluated by the student's college or school committee prior to being submitted to the Graduate Council. If you do not know the graduate coordinator for your program, please see the degree program listing

All appeal submissions are due to the Graduate School in Hanna 241 a minimum of one week prior to the scheduled Graduate Council meeting date. 

Student Appeals for Time Extension

To utilize graduate credit taken prior to the six-year time limit for master’s degrees, the student may request a time extension. These requests must be submitted before or during the semester in which the time limit expires. Regulations governing time extensions for doctoral programs are detailed within program descriptions for individual doctoral programs of study.

It is not guaranteed that a time extension will be granted. For a time extension request to be considered, the applying student must demonstrate satisfactory progress toward the degree being pursued. The student can demonstrate progress toward the degree by meeting the following standards, although meeting the below standards does not guarantee approval of the request:

  1. Have completed a minimum of 75 percent of coursework applicable toward the desired degree by the end of their fifth year; and
  2. Be enrolled in a minimum of six hours applicable toward the desired degree during the student’s sixth year of pursuit of the degree; and
  3. Be in good academic standing at the institution and within the department.

Students requesting a time extension should submit a letter of appeal to their major professor to initiate this process. The student is entirely responsible for generating the letter and its content. The student's major professor will complete a Recommendation for Time Extension to Complete Degree Requirements and the appeal will be evaluated by the student's college or school committee prior to being submitted to the Graduate Council.

All appeal submissions are due to the Graduate School in Hanna 241 a minimum of one week prior to the scheduled Graduate Council meeting date. 

Graduate Faculty Recommendations

If a graduate faculty appointment request is being made, a Graduate Faculty Recommendation Form should be used. Each completed form should be accompanied by a letter of nomination from the appropriate program or school director as well as a copy of the nominee's curriculum vitae. Requests for Adjunct Staff Listing in the University Catalog do not have to be approved through Graduate Council. Academic Affairs has created a step-by-step list for preparing both documents with the routing for each, which can be found herePlease note that anyone who is not a full-time employee of ULM must have Adjunct Faculty status in order to be an Associate or Clinical Member of the Graduate Faculty. Completed recommendations are due to the Graduate School in Hanna 241 a minimum of one week prior to the scheduled Graduate Council meeting date.

All Other Agenda Items

Any other items for consideration at the Graduate Council meeting are due to the Graduate School in Hanna 241 one week prior to the scheduled Graduate Council meeting date.

Meeting dates for 2014-2015 Academic Year:

July 24 at 3:30 pm

August 14 at 3:30 pm

September 18 at 3:30 pm

October 16 at 3:30 pm

November 20 at 3:30 pm

December 3 at 3:30 pm (tentative)

January 8 at 3:30 pm

Spring meeting dates are TBD.

 

 


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