Business Office

The College of Pharmacy business office is located in Bienville 102.  This area is responsible for all aspects of ordering and reimbursement for the College of Pharmacy.

The information below applies to General Fund accounts, Grant Fund accounts and Endowment accounts. 

Bulk chemicals, such as large drums of solvents, etc, are NOT to be ordered due to storage and safety concerns.  Please order quantities sufficient for experimental purposes only.  The business office will not accept delivery of such orders.

Ordering Procedures

1. Determine the item(s) and price(s) to be ordered and the vendor of choice.
2. Access the College of Pharmacy Purchase Requisition
3. Complete the COP Purchase Requisition and submit it to the Business Office by emailing it to coporder@ulm.edu. ONLY 12 items per requisition and ONLY 1 requisition per email.  The internal purchase requisition shall contain the catalog number and description of items to be purchased, the preferred vendor, and the fund to be used.
4. Please use one of the following categories in the email subject line so that the email is routed to the appropriate folder:
   1. Purchase Req
   2. Travel
   3. Check request
   4. Special meals
   5. Contracts
   6. Leases
5. The Business Office will generate the ULM Purchase Requisition (PR) in Banner.
6. An email notification that the PR is ready for approval will be sent to the budget approver, requester and accounting coordinator.
7. The signed PR is received by staff of the Purchasing Office on main campus, who will send the order to the vendor.
8. All receivables are delivered to the College of Pharmacy loading dock and checked in by our Business Office staff.  Notification of order receipt will be by telephone or email.  The ordering party is then responsible for picking up the order from the Business Office or loading dock.
9. The ordering party is responsible for checking the correctness of the order as soon as possible after receipt.  Any discrepancies must be reported to the Business Office immediately and they will contact the vendor to resolve the problem.
10. It is the responsibility of each individual involved in ordering supplies and equipment in the College of Pharmacy to read the understand the policies and procedures of the ULM Purchasing Office.

Special Meals Procedure

1. Requests for special meals should be follow the ULM Special Meals Policy below. 
2. Completed ULM Special Meals Form should be submitted to the Business Office two weeks prior to the event. 
3. In the event the two weeks time period cannot be met, please contact Kaycee Duffey regarding procedures involving extenuating circumstances.