Welcome to University of Louisiana Monroe!

Below you will find a list of next steps to take as you prepare for your graduate studies. We are happy you have chosen the Graduate School at ULM to further your academic career. Welcome to the Warhawk family!

Validate your Campus Wide Identification Number (CWID)

Setup your Warhawks Email Address

Submit Final Transcripts

Submit Immunization Records

Apply for Financial Aid

Advising

Purchase Textbooks

Attend New Graduate Student Orientation

Student ID Cards

Parking Permits

Paying your fee bill

Set yourself up for success!

Catalog and Academic Calendars

Campus Wide Identification Number (CWID)

Your Campus Wide Identification Number is a 8-digit number which ULM assigns to every student. Your CWID is only valid at ULM. Newly admitted graduate students receive their Campus Wide IDs in their admissions email.

Hint: If you do not know your CWID, you can find it by logging into Banner using your SSN & PIN.
Click the "Student" tab - Click "Student Records" - Click "View Holds"
Your CWID is the 8-digit number next to your name in the upper right hand corner of the screen.

Warhawks Email Address

Access your Warhawks email using Office 365 from within the myULM portal.

USERNAME: Warhawk Email Account
PASSWORD: 6-digit birthday and the last 4 digits of your CWID (MMDDYY-XXXX)

HINT: We recommend that you download the Outlook Mobile App to your cell phone for easy access to check your email daily.

IT Help Desk: 318-342-3333

myULM

Use the myULM portal to manage and access all your campus accounts. The myULM portal gives you access to multiple campus systems with a single log in.

USERNAME: the first part of your warhawks email account (example: ace@warhawks.ulm.edu)
PASSWORD: 6-digit birthday and the last 4 digits of your CWID (MMDDYY-XXXX)

IT Help Desk: 318-342-3333

The Banner System

Banner is a secure self-service system where you will register for classes, check financial aid, view your fee bill, access your student records, view holds, and check course availability. The Banner system is accessed from your myULM portal.

USERNAME: your CWID
PASSWORD: your PIN

If you have issues registering for classes, or logging into Banner, please contact the Registrar's Office at (318) 342-5262 during normal hours of operation.

Moodle

Moodle is the online classroom forum where you will participate in classes, communicate with teachers and classmates, view and submit assignments, and monitor grades.

USERNAME: the first part of your warhawks email account (example: ace@warhawks.ulm.edu)
PASSWORD: 6-digit birthday and the last 4 digits of your CWID (MMDDYY-XXXX)

For help with Moodle issues, call the Moodle help desk at 318-342-5050.

Submit Final Transcripts and Missing Documents

If you were admitted with a ProvisionalAdmission status, you will not be allowed to register for coursework beyond your first semester until your missing docuements are received and recorded by the Graduate School.

The Graduate School requires copies of your official transcript(s) from all post-secondary education institutions showing your coursework AND degree conferral. If you submitted official, "in progress" transcripts in which your degree was not yet conferred, we require an official, final transcript which shows degree conferral.

Official transcripts may be sent electronically to gradadmissions@ulm.edu. Or by USPS to:

Graduate Admissions
University of Louisiana at Monroe
Sandel Hall 243
700 University Avenue
Monroe, LA 71209-0600

The ULM Institution Code for GRE or GMAT scores is 6482.

Official transcripts are sent directly to ULM from the issuing institution or evaluation agency. Unofficial documents will not be accepted.

Immunization Records

If you have a hold for Immunization Records, you must complete the web form located in your myULM. The Medicat web form can be found in the quick access box of the myULM landing page.

Financial Aid

All domestic graduate students who wish to apply for federal loans should file a free (FAFSA) Federal Application for Student Aid. If you receive financial aid, you can accept or decline your loans through Banner. For more information, contact the ULM Office of Financial Aid.

ULM offers a limited number of Graduate Assistantships, which include a tuition waiver, to students on a competitive basis. Guidelines for qualification and available assistantships are posted on our website at this link.

Advising

ULM does not place advisement holds on graduate students. However, registration processes vary by department. If you have any questions concerning advisement, check with your Graduate Coordinator for more information.

New graduate students are typically assigned to their Graduate Coordinator for advisement their first semester. If you have not received an email from your program with an assigned advisor, there is a complete listing of graduate programs with links to the graduate program pages here. These webpages contain the contact information for all Graduate Coordinators.

Register for Classes

ULM graduate students register for classes using Banner under the "Student" tab.
To look up available classes Click "Registration" - Click "Look Up Classes."
To add or drop classes Click "Registration" - Click "Add or Drop Classes."

HINT: Attached is a helpful Registration "how-to" Guide if you need guidance with registering for classes in Banner.

Purchase Textbooks

Find out what textbooks you need and get a price match at the ULM Bookstore.

Attend Orientation(s)

ULM offers several orientations for graduate students:

Register for New Graduate Student Orientation
Register for International Orientation (International On-Campus Graduate Students Only)
Orientation for Graduate Assistants (fall and spring)
Provided the first week of class in the Graduate Assistant Moodle Course
Program-specific orientations hosted by individual academic departments (fall and spring)
Provided by your graduate program coordinator

Student ID Cards

Graduate students who wish to access campus services need a Student ID Card. Any graduate student who needs an ID can obtain one through Warhawk ID Services. ULM Online students who wish to have a student ID, and do not live in Monroe, should contact Ida Wilson, Assistant Online Student Advocate, at wilson@ulm.edu.

Parking Permits

Graduate students who operate a vehicle on the ULM campus must register their vehicle with the University Police and display a decal in the lower left corner of their rear window. Information about registering your vehicle is available on the University Police website.

Pay Your Bill

Monitor and pay your fee bill online using Banner. Watch the University's Important Dates Calendar for scheduled purges for non-payment. Pay your bill, or set up a payment plan, by the Regular Registration Payment Deadline to avoid having your classes dropped.

HINT: The purge includes Graduate Assistants who get a tuition waiver but have unpaid fees.

Set Yourself Up for Success!!

Download the Office 365 Education Suite using your Warhawks email. ULM students have access to full Office applications of Word, Excel, OneNote, PowerPoint, Publisher, Access, and SharePoint sites to use as long as they are a student at ULM.

The ULM Graduate Catalog is your resource for policies, procedures, regulations, and degree requirements for all graduate students. Refer to the catalog for any questions you may have. If you are in doubt, please give us a call at (318) 342-1036.

The University Academic Calendar contains all academic deadlines for the University Registrar and official holiday schedules.